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Background
The manner in which records are suppressed can affect collection analysis, statistics and may affect the way it displays in PrimoThis policy recommends two methods for suppression of records.
Policy Statement
In a shared network environment, CSU libraries should suppress records at the holdings level only, not have two options for suppression of records: (1) suppress records at the bibliographic level .Suppress bibliographic records or (2) at the holdings level for several reasons:
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only. Either option is acceptable and does not adversely affect collection analysis and statistics
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Once implementation is complete, reassess suppression of records at bib level versus holding level.
To suppress at the holdings level, open the holdings record in the Metadata Editor. Select Tools > Set Management Tags > and Suppress from Discovery.
If a library’s last copy is withdrawn, the bib record should be unlinked from the NZ using the “Copy to catalog” function in Alma. Then the record may be suppressed in the IZ at the bib level or deleted.
Host bibliographic records for bound-withs in a library’s IZ should be suppressed. Suppression of these records at the bib level helps reduce confusing displays in Primo.
Procedures in Alma
Navigating the MD Editor Page.
Libraries should evaluate impact of option (1) to their workflows and ensure bibliographic records are unsuppressed, as appropriate.
Procedures in Alma
Action log
Section | Point Person | Expected Completion Date | Last action taken | Next action required |
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Articulate the need for the policy (background) | Cataloging Task Force |
| Needed policy to mandate methods for suppression of records for physical inventory | To be discussed with the TS Working Group. |
Finalize Policy Statement | Cataloging Task Force |
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Revised | Cataloging Task Force | | ||
Where applicable, identify and write up procedures in Alma | Cataloging Task Force |
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Policy revised to allow suppression of records at the bibliographic level. | Resource Management Functional Committee | Policy revised based on input from TS Working Group. | To be sent to Coordinating Committee for final approval. |