Versions Compared

Old Version 2

changes.mady.by.user Luiz Mendes

Saved on

compared with

New Version Current

changes.mady.by.user Israel Yanez

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.


Page Properties


Document status

Status
colourGreen
titleAPPROVED
  . Revised  ; 
Status
colourGreen
titleREVIEWED
  

Area coveredcataloging
Prepared byCataloging Task Force
Adapted fromOrbis Cascade Alliance Collaborative Technical Services Team
Revised byResource Management Functional Committee


Background

The manner in which records are suppressed can affect collection analysis, statistics and may affect the way it displays in PrimoThis policy recommends two methods for suppression of records.

Policy Statement

...

In a shared network environment, CSU libraries should have two options for suppression of records: (1) suppress records at the holdings level only, not at the bibliographic level.

Suppress bibliographic records at the holdings level for several reasons:

bibliographic level or (2) at the holdings level only. Either option is acceptable and does not adversely affect collection analysis and statistics

...

Once implementation is complete, reassess suppression of records at bib level versus holding level.

To suppress at the holdings level, open the holdings record in the Metadata Editor.  Select Tools > Set Management Tags > and Suppress from Discovery.

If a library’s last copy is withdrawn, the bib record should be unlinked from the NZ using the “Copy to catalog” function in Alma. Then the record may be suppressed in the IZ at the bib level or deleted.

Host bibliographic records for bound-withs in a library’s IZ should be suppressed. Suppression of these records at the bib level helps reduce confusing displays in Primo.

Procedures in Alma

Navigating the MD Editor Page

.

Libraries should evaluate impact of option (1) to their workflows and ensure bibliographic records are unsuppressed, as appropriate.

Procedures in Alma

Suppression of Records

Action log


SectionPoint Person

Expected Completion Date

Last action takenNext action required

Articulate the need for the policy (background)

Cataloging Task Force

 

Needed policy to mandate methods for suppression  of records for physical inventory


To be discussed with the TS Working Group.


Finalize Policy Statement

Cataloging Task Force

 

Identify and create best practice recommendations


Revised

Cataloging Task Force

 
 



Where applicable, identify and write up procedures in Alma

Cataloging Task Force

 


 



Policy revised to allow suppression of records at the bibliographic level.Resource Management Functional Committee Policy revised based on input from TS Working Group.To be sent to Coordinating Committee for final approval.