Local Field for Course Reserves (Restricted)

Document status	APPROVED Dec 9, 2016 ; REVIEWED Jul 3, 2019
Area covered	cataloging, course reserves, discovery
Lead Author	Technical Services Working Group Leads
Co-authors	Access Services & Resource Sharing Working Group

Background

Alma functionality supports the use of a "course_restricted_field" entered in the bibliographic MARC record to indicate whether the bibliographic record is restricted for use by a course. The content in the MARC field "CR_RESTRICTED" controls display in Primo by restricting the display of these resources (often instructors' personal copies) to appear only under the Course Reserves tab. The current default system-generated field used by Alma is "999 $a." This field can be added automatically by selecting the check box during the creation of a brief citation for a reading list.

Policy Statement

While libraries are allowed to use any local field for course restricted functionality, it is recommended that CSU libraries use the default system-generated field (999 $a CR_RESTRICTED) for this purpose.

Note: Policy will be revised if problem arises with the use of 999 field, which is currently reserved for use by OCLC.

Action log

Section	Point Person	Expected Completion Date	Last action taken	Next action required

Section

Point Person

Expected Completion Date

Last action taken

Next action required

Articulate the need for the policy (background)

TS Working Group Leads

Nov 17, 2016

During migration, libraries reported need to identify a local field to support CR_RESTRICTED functionality. After discussions with campuses and Ex Libris, it was decided to use current default system-generated field.

To be discussed with Access Services & Resource Sharing Working Group.

Finalize Policy Statement

TS Working Group and Access Services

Dec 9, 2016