Communications Matrices
ULMS Team Communications Planning Matrix
NOTE: The column headings provide the aspects that you need to consider, and the rows provide the potential stakeholders that might be important to include in your communications plan.
Audience | Desired Outcome/ | Methods | Frequency | Critical Mass | Responsible Party | |
|---|---|---|---|---|---|---|
NAME |
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| 25% to 100% | Who will be accountable for implementing the method on time to achieve the critical mass and desired outcome | |
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Campus Stakeholders |
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Chancellor | Information | Report | As needed, annually |
| Gerry | |
Council of Presidents | Information/ Follow up |
| As needed, annually |
| Gerry | |
Statewide Senate | Information/ Follow up |
| As needed, annually |
| Gerry, Alice | |
Academic Council (Provosts) |
|
| Quarterly |
| Gerry | |
Library Deans (COLD) |
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| Alice, Brandon, David | |
CIOs (ITAC) |
|
| Quarterly |
| Gerry? COLD representative? | |
Directors of Academic Technology (ATAC) |
|
| Quarterly |
| Gerry | |
Library network marketing team |
|
| As needed |
| Alice | |
External Higher Education Community |
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| Brandon, David, Alice | |
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ULMS Campus Communications Planning Matrix
NOTE: The column headings provide the aspects that you need to consider, and the rows provide the potential stakeholders that might be important to include in your communications plan.
Audience | Desired Outcome/ | Methods | Frequency | Critical Mass | Responsible Party |
|---|---|---|---|---|---|
NAME |
|
|
| 25% to 100% | Who will be accountable for implementing the method on time to achieve the critical mass and desired outcome |
|
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Campus Stakeholders |
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President | Information/ Follow up |
| As needed |
| Library Dean, Provost |
President's Cabinet | Information/ Follow up |
| As needed |
| Library Dean, Provost |
Campus Senate | Information/ Follow up |
| Quarterly |
| Library Dean, library senators |
Provost |
|
| Monthly |
| Library Dean |
Faculty | Information/ Follow up |
| Quarterly |
| Library Dean, library liaisons |
Development Director | Information/ Follow up |
| As needed |
| Library Dean |
Extended Education Dean | Information/ Follow up |
| Quarterly |
| Library Dean |
Academic Deans | Information/ Follow up |
| Quarterly | 100% | Library Dean |
Library Dean | OVERSEES COMMUNICATION TO CAMPUS CONSTITUENTS AS RECOMMENDED |
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CIO |
|
| Monthly |
| Library Dean |
Director of Academic Technology |
|
| Monthly |
| Library Dean |
VP for Student Services |
|
| Quarterly |
| Library Dean |
Director, Center for Supporting Students with Disabilities |
|
| Quarterly |
| Library Dean, library liaison |
Associated Students |
|
| As needed, Quarterly | 50% | Library Dean, library liaison |
Campus Bookstore | n/a |
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Student Newspaper |
|
| As needed |
| Library Dean, Library Marketing/Communications Co ordinator |
Chief Financial Officer |
|
| As needed |
| Library Dean, Library Fiscal Officer |
Financial Aid Office | n/a |
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Faculty Advisory Committee for Academic Technology | Information/Follow up |
| Quarterly | 75% | Library Dean, library representative to the committee |
Campus Outreach | Information/ Follow up |
| Quarterly | 50% | Library Marketing/Communications Coordinator, library liaison |
Academic Advising | n/a |
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Learning Assistance Center | n/a |
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Public Affairs and Development |
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| As needed, Quarterly | 100% | Library Dean, Library Marketing/Communications Coordinator |
External Higher Education Community |
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| As needed | 25% | Library Marketing/Communications Coordinator |