9/26 and 9/27 Full Cold Agenda & Minutes for Fall Meeting

San José State University, King Library, Room 213
One Washington Square
San José, CA 95192-0028

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Join Zoom Meeting

ID: 85044450787
Passcode: 376230

Participants Invited

@Rebecca Lubas @Ron Rodriguez @Michael Meth @Ann Roll @Leslie Kennedy @David Walker @Christina Hennessey @Sandra Bozarth @Jacqui Grallo @Carlos Rodriguez @Deborah Masters (Unlicensed) @Adriana Popescu @Cyril Oberlander @Ryne Leuzinger @Bob Lim @Eric Hanson @Stephanie Brasley @Amy Kautzman@ @Janet Crum @Jill Leafstedt @Kathy Dabbour @Scott Walter @Kathy Dabbour @Laura Krier @Brad Eden @Kristin Hart @Elizabeth Dill @Toni Olivas Char Booth cbooth@csusm.edu, Laura Alamillo alamillol@sonoma.edu, Alex Parker aparker@csum.edu, Monica Pereira, @Marla E. Peppers
In attendance:

Goals

Ex Comm will met at 9am on 9/26/24

Discussion topics

Day One Sep 26, 2024

Item	Time	Presenter	Notes

Item	Time	Presenter	Notes
Executive Committee Meeting	9:00am - 11:00am	ExComm
MLK Library Tour	11:00am-noon
Lunch	noon	all
Welcome & Introductions	1:00pm	Mike
Approval of the minutes of last meeting	1:15pm	Sandra	2024-05-09 and 2024-05-10 Full COLD Meeting notes for Spring Quarterly Meeting
Chair Update	1:20pm	Mike	Buddies, future COLD meetings
Reports:
CO reports	1:30pm	CO reps
CIO report	2:05pm	Bob Lim	@Carlos Rodriguez provided a summary
Break	2:15pm	All
Standing committee reports	2:30pm	Please link reports in the notes column	Proposed motion to amend handbook to add DEIA standing committee language. Language will be provided to Carlos.
SJSU Library Conversation	3:00pm	Nick Szydlowski and Sharesly Rodriguez	Digital Scholarship and AI at SJSU Library
Deans Hour	4:00pm	All Deans
COLD Dinner	6:00pm		Secco Restaurant

Day Two

Item	Time	Presenter	Notes

Item	Time	Presenter	Notes
Breakfast	8:00am
SJSU Provost Welcome	8:30am	Provost Vincent Del Casino	Welcoming Remarks
CSU Libraries Conference	9:10am	Mike	Goal: Host a CSU Libraries Conference Summer 2025 Discussion Seeking expressions of interest
OUP agreement	9:20am	Ann
Breakout conversations/rooms	9:40am	Mike and Scott	Visiting program officer update and continued conversation CSU Library Communications Group Proposed motion: Establish a CSU wide communications and marketing network to identify stories and collaborate on telling the CSU Libraries stories. DEIA Exploratory (e.g. AI, Collective Grant Writing) Shared services Proposed motion: Establish a COLD TF to identify CSU library services for consideration for a shared service model.
Expert leads / committee structure	10:40am	Rebecca	continued from past COLD meetings
Break	10:55am	All
Campus updates	11:10am	Please add your campus updates to the attached google doc in notes column	https://docs.google.com/document/d/1IvYGXAxnfqiXYR0daX9vfq7OLWnd4wSN-RczLRgcXb8/edit?usp=sharing
Adjourn & Lunch	noon

Action items

Add DEIA standing committee language to our handbook, language was provided to @Carlos Rodriguez by Sandra.

Call to go out for membership on DEIA standing committee @Sandra Bozarth

Create short list for Provost Cornick to share with provosts and CFOs at their meeting in Long Beach @Michael Meth

Call to go out for others interested in joining @Michael Meth to participate in CSU Library Conference.

Each standing committee to review committee membership make up and report back at COLD meeting in Bakersfield Feb of 2025.

Should COLD be chairing standing committees, look at COLD governance. Add this to Dec 2024 zoom COLD meeting.

Decisions

Vote unanimously passed on amendment to add DEIA standing committee language to our handbook.

Vote unanimously passed to establish a COLD TF to identify CSU library services for consideration for a shared service model. Ann, Amy, Adriana, Christina and Leslie will be on the task force.

Vote unanimously passed to establish a COLD TF for communications. Various campuses willing to assist and will start with a quick poll to find out how many campuses have communications teams.