COLD Agenda & Meeting Notes, 2/25/22

8 am

Gathering and report-out from Wednesday

@Emily Miller

8:10 am

Digital Repositories Committee report and presentation on Digital Archives project

@David Walker @Carmen Mitchell

With significant progress on Scholarworks and OJS, the Archives project is ascending as a systemwide priority. Will need more assistance from folks at the campus level, in large part due to the metadata challenges and the migration to a new system. Limited staffing and budget at the CO level are issues.

Communications plan: Slack, email, listserv, annual meeting, monthly open forum meetings.

DOAJ

Preface: The cost of a Directory of Open Access Journals (DOAJ) sponsorship, to be distributed equally across all 23 campuses, will be $3,900 per year ($170 per campus), to be renewed on an annual basis. This sponsorship will publicly designate the California State University Libraries as a supporter of DOAJ. DOAJ is a non-profit, web-based directory that evaluates open access (OA) journals and provides an authoritative seal of approval for high quality OA journals. In addition, DOAJ has a positive impact on scholarly communication and increases awareness of open access journals. DOAJ also maintains a CDI Collection list in Alma which allows for article level metadata to show in OneSearch, making DOAJ an important OA delivery and discovery resource. Sponsoring DOAJ will allow COLD to tangibly demonstrate its support for DOAJ, avoid contributing to the “free rider problem” of open access, and contribute toward DOAJ’s sustainable future. May need to be funded via CPO.

Conversation noted that some of the big database vendors are also “free riders.”

Discussion also focused on whether this directory is redundant.

Motion: Based on recommendations from both the COLD Scholarly Communications Committee and the COLD Shared Resources & Digital Content (SRDC) Committee, the members of COLD commit to support the Directory of Open Access Journals (DOAJ) at the Library Consortium Sponsorship level. The motion passes, 17, 1 no, 2 abstain.

8:30 am

COLD Leadership Election

@Carlos Rodriguez

COLD Vice-Chair (3 year term:  2^nd year as Chair, 3^rd year as Past-Chair) -  Ron Rodriguez

COLD Secretary (1 year term) - Del Hornbuckle

Chair, Scholarly Communications Committee (1 year term) - Tracey Mayfield

Vice-Chair, Scholarly Communications Committee (2 year term:  2^nd year as Chair) -  Michael Meth

Vice-Chair, STIM (2 year term, , 2^nd year as Chair) -  Carlos Rodriguez

Vice-Chair, Student Success Committee (2 year term:  2^nd year as Chair) - Alicia Virtue

SRDC COLD Liaison (2 year term:  2^nd year as member of COLD EC) -  Jennifer Fabbi

ULMS Steering COLD Liaison (1 year term) -  Adriana Popescu

Proposed slate approved 21-0-0.

8:45 am

COLD Bylaws, Part 2

@Michele Van Hoeck (Unlicensed)

Discussion centered on decision-making by full COLD and what modalities would be supported. There was also discussion about task forces, working groups, interest groups, and communities of practice. More definition and clarity around these terms appears important.

9:15 am

Break

9:30 am

Committee Reports

ULMS (@brandon dudley (Unlicensed) ): Rapido implementation underway. Also making good progress on reciprocal agreements; 5 UCs have signed on. (2/23 minutes have ULMS report)

SRDC: negotiation skills are increasingly important.

Ethnic studies ranking:

Using the ranked ordering the preferences of the participants were:

1. Ethnic Diversity Source (EBSCO)

2. History Vault - Japanese American Incarceration, Records of the War Relocation Authority 1942-1946 (ProQuest)

3. Historical Newspapers - Los Angeles Sentinel, 1934-1005

4. American Indians Histories and Cultures - NOTE - this source had more first (3), second (2) and particularly third (8) place rankings

5. Race Relations in America (Adam Matthew)

6. American Indian Newspapers (Adam Matthew)

@Leslie Kennedy reminded COLD that EVC Alma is waiting for COLD to make a recommendation.

It was noted that #1 was a clear frontrunner, 2-4 were clustered, and 5-6 were clustered.

@Jen Fabbi noted that #1 is the only continuing resource.

MOVED: COLD will forward the ranked list of ethnic studies resources identified by COLD to EVC Alva with a recommendation to procure these resources for CSU-wide use. COLD has received feedback from faculty at 15 campuses in support of these resources. Passed, 17, 2 abstentions.

10 am

Conversation with Provost Avila

@Emily Miller

Discussion began with proposal for five-year contract “that provides substantial and sustained funding increases to CSU in exchange for commitments” to student success. Budget issues, and turnover in Long Beach, present impediments to this initiative. Some initiatives require contractual conversations. Some proposals may need iterative design to be achievable.

Questions from COLD include the feasibility of the community colleges actually moving to the four-year model.

Quite often new initiatives face challenges that are less pecuniary than driven by policies and laws.

Provost Avila inquired around the proposal for a copyright lawyer and @Mark Stover noted it was still being worked on in Scholcomm.

https://lao.ca.gov/Publications/Report/4499

https://www.ebudget.ca.gov/2022-23/pdf/BudgetSummary/HigherEducation.pdf

10:35 am

Update from Leslie Kennedy

@Leslie Kennedy

Appreciates the COLD recommendation for ethnic resources acquisitions. Provided a rundown of changes in leadership at the CO as well as emerging issues.

10:45 am

Break

11 am

Deans'-only Hour

12 pm

Adjourn