COLD Agenda & Meeting Notes, 12/9/21

1:30 pm

Regathering

@Emily Miller

1:35 pm

Copyright lawyer proposal

@Carlos Rodriguez

Not just a library issue – one approach is to do this in collaboration with other stakeholders.

Patrick: strategy to go to OGC is that they gain a lawyer; letter will need revision. How do we approach stakeholders?

Provost Avila: will forward to provosts and enlist their help in advocating to this. Advice for revision: it reads more as if we are requesting ongoing training and education, versus a lawyer to prevent bad things happening. No hint that there is liability at stake.

@Jen Fabbi noted that one impetus for this is the limited risk tolerance the CO has that we need to achieve some of our objectives. Provost Avila said this would be good to include in the request.

@Alicia.virtue (Unlicensed) advocated for legal representation who understands ed tech because that is an area where we are typically limited by extremely conservative risk management.

@Leslie Kennedy recommends it comes from COLD - joint effort perhaps.

@Karen Schneider (Unlicensed) expressed concern that this be distributed among multiple stakeholders so it is not using up a COLD “ask” given needs for other support.

@Leslie Kennedy will reach out to the sponsored research group (Ganesh Raman), the DSS centers group, the directors of ed tech group, and the CIO group. @Emily Miller will help reach out to the OGC rep.

@Jen Fabbi suggested having preliminary conversations with campus stakeholders about advocating for an IP lawyer at the CO (not sharing the letter at this point, just exploratory discussion).

@Amy Kautzman recommended leaving off the appendix due to sensitive information.

Patrick asked who to connect with on COLD. @Carlos Rodriguez will continue in that role.

Provost Avila: to get the OGC and others at the CO to engage with this, the urgency will be driven by perception of liability.

2:00 pm

Break

2:10 pm

COLD Bylaws Task Force - update, discussion, possible vote on preliminary questions

@Michele Van Hoeck (Unlicensed)

No motion today. Meeting every two weeks. Have a draft and alternate draft in work. @Michele Van Hoeck (Unlicensed) will contact committee chairs with questions related to standing committees.

Today’s issue is standing committees. Committee chairs are asked to bring questions back to their committees. What work needs to be handled by a standing committee, and what by a task force or other types of groups? What would be the deciding factors for sunsetting a committee? Would there be a review process?

Standing committees may not have eternal life – sunset guidelines.

Possible criteria for establishing and continuing committees: operational nature; shared governance; one other thing..?

@Jen Fabbi noted that under the COLD strat plan the strategy was to create committees aligned with major goal areas.

@Alicia.virtue (Unlicensed) recommended a conversation about how to build in agility/nimbleness/flexibility so that we are able to form groups with the structure we need.

@Carlos Rodriguez brought up the Communities of Practice as not being well-defined.

@Michele Van Hoeck (Unlicensed) asked about @Carlos Rodriguez ' proposal to create a separate group where the chairs would serve and reduce the size of ExCo. @Mark Stover noted that the new structure with dean reps to committees feels a little less optimal than earlier structures.

2:30 pm

DEI task force and charge recommendation 

@Stephanie Brasley

See report. @Stephanie Brasley reported that the TF’s current focus is on planning a survey and a retreat.

Soliciting DEIA statements from libraries.

Seeking DEI expertise in libraries and recognizing that expertise and compensate them for their work. Please forward to afreeman@csudh.edu with SUBJECT LINE: DEI Statement.

COLD readiness for DEI work is an issue. Noted that DEI work is not a destination, it’s a lifelong journey involving ongoing work. Have to start with yourself. Not a checklist approach.

@Jen Fabbi noted this is head work and heart work that can help us be better library deans and better colleagues to one another.

@Adriana Popescu noted that the TF is leveraging the work done earlier by Dr. Cooke.

@Stephanie Brasley also noted that the TF wants to memorialize work/resources in a document (GDoc etc.

2:50 pm

Greenglass Update

@Emily Miller

3:00 pm

Break

3 :10

Highlights from the Committees

Scholcomm has a WG to gather info from the campuses.

@Mark Stover Scholcomm: the copyright letter was one issue. The other is LORDS sustainability (a systematic critique of LibGuides that started at SLO and has been adopted elsewhere). Should this become a task force, interest group, etc.? Scholcomm will make a recommendation to COLD (first through Exec).

@Pat Hawthorne for Student Success: got sidetracked initially by other issues; by the beginning of the year librarians were very busy. Curriculum mapping is on the agenda as an education/initiative. Deans agreed this is a really valuable investment of time. Carolyn Caffrey Gardner, DH's Info. Lit Coordinator, has expertise in curriculum mapping as well.

There was an article including info on our student success committee from the CSU newsroom: a story on the CSU Certificate Program in Student Success Analytics published by the CSU —featuring the work of our cross-campus library team and others. https://www.calstate.edu/csu-system/news/Pages/transforming-equity-data-into-collective-action.aspx

Will discuss what’s happening across campuses at the February meeting (modality TBD).

@Alicia.virtue (Unlicensed) reported that STIM had conducted a survey of Ex Libris add-on products and will be distributing the results.

• ULMS Committee highlights

• DRC highlights

• STIM highlights

3:50 pm

Break

4 pm

Deans-Only Hour