Suppression of MARC Fields in OCLC Records from Display in Primo

Background

OCLC bibliographic records may include data fields that CSU Libraries would want to suppress from display in Primo. These fields include notes and access points (5XX and 7XX fields) that apply only to the item held by specific institutions; and subject and genre headings from specific controlled vocabularies (e.g., FAST (Faceted Application of Subject Terminology) and foreign language subject headings).

Policy Statement

Suppress from display the following data elements based on the criteria outlined:

Notes & Access Points:

5XX        If it includes $5 with institution OCLC symbol (e.g., $5 DLC; $5 OU)

7XX        If it includes $5 with institution OCLC symbol (e.g., $5 DLC; $5 OU)

Rationale: This would suppress from display notes that are institution-specific, which cannot be deleted from the OCLC master record. Examples: 

500        University Library's copy has manuscript notes by author on endpapers. ǂ5 OU

710 2_    Pre-1801 Imprint Collection (Library of Congress), ǂe curator. ǂ5 DLC

Subjects:

600, 610, 611, 630, 650, 651        2^nd indicator is not = 0 or 1

                                                      2^nd indicator = 7 and not $2 aat or lctgm or nasat

653 (Uncontrolled index terms)

Rationale: This would display Library of Congress Subject Headings (LCSH), Children's subject headings, Art & Architecture Thesaurus (AAT), Thesaurus for Graphic Materials (TGM), and NASA thesaurus terms found in records for some government document resources. Future consideration: Re-evaluate suppression/display of children’s subject headings (6XX _1).

Genre:

655        2^nd indicator =    7 and not $2 lcgft or gsafd or gmgpc or rbbin; rbgenr;  rbmscv; rbpap; rbpri; rbprov; rbpub; rbtyp

Rationale: Ensures the display of genre headings from the Library of Congress Genre and Form Terms, Guidelines on Subject Access to Individual Works of Fiction, Drama, Etc.; Thesaurus for Graphic Materials: TGM II, Genre and physical characteristic terms; RBMS Controlled Vocabularies (Rare Books and Manuscripts Section, Association of College & Research Libraries).

URLs:

856        Suppress all 856 fields except those encoded “856 42 $3”

Rationale: Since e-resources links are managed by the portfolio, 856’s in the NZ record are not displayed in "Links" in Primo unless links are for Table of Contents, Biographical Information, Finding Aid, etc., encoded as “856 42 $3”.

Action log