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\uD83D\uDDD3 Date

, 2-3pm

\uD83D\uDC65 Participants

\uD83E\uDD45 Goals

\uD83D\uDDE3 Discussion topics

Item

Presenter

Notes

Announcements

Jung Ah Lee

  • Wed, Dec 4th at 2 PM is our next open forum. The official invites will be sent out soon.

  • Thurs, Dec 5th at 2 PM is our next monthly meeting.

  • Google drive - files from the folder shared by Natalya for 2023-24 AY were copied into our ULMS committee Google drive folder.

  • 27 in attendance at Forum 11/6 2pm, great work!

  • Share your own or out of the box dashboards and reports that you find useful!

Open Forum (Dec 4th) Planning


  • Topic for Dec Open Forum will be ACRL Refresher

  • Elizabeth created the presenter slides

    • https://docs.google.com/presentation/d/1-Qymi9yLV3tnglgavFnymrUrxn6G3aNlThcJWaTp8Og/edit#slide=id.g265e679b70b_0_0

    • Agenda

    • Survey (on the forum audience)

      • New to ACRL?

      • first time to analytics forum?

      • Other survey questions.

      • Jung Ah will look into how to create the polls in Zoom

      • Maybe Padlet (Shana’s idea)

      • Maybe the survey can bring new members to the committee?

    • Changes to Reporting for 2023-2024

      • Removed Question 7. Number of Hours to Work per Week to Be Considered “Full Time” at the Institution

      • Moved questions 68, 79a, and 79c to the beginning of the survey, in new section “Library Characteristics”

    • IPEDS integration - Yes, we will include

    • Jung Ah will present slides 13-26 (lines 20s~60s)

    • Amanda will talk to Natalya will present slides 27-32 (lines 80’s)

    • Christina will cover slides 33-34

  • Shana will moderate the chat for questions.

  • Ben will be our time keeper.

  • The planning meeting will be Dec 2nd Monday at 11-11:30.

  • What we covered at our last ACRL Open Forum (Feb 2024):

    • About the ACRL Survey

    • ACRL Departments Designations

    • What’s New with ACRL

    • ACRL Resource - ULMS A&A wiki page, Analytics reports for ACRL, ILLiad web reports

    • Refer to 2024-02-08 Analytics Open forum

  • 2024 Survey Information - ACRL Academic Library Trends and Statistics - LibGuides at ACRL

    • 2024 ACRL Survey Instructions

      • Other than above, 2024 survey seems identical to 2023 survey, unaffected by the proposal to eliminate the academic libraries component from the survey.

  • What should we include for Dec Open Forum? Who will present each section?

    • Introduction/2024 ACRL Survey Information

      • Changes to Reporting for 2023-2024

      • Has not been affected by the proposal to eliminate the academic libraries portion from the survey.

CSU Analytics Consortial Folder Clean-up

  • Folders that we discussed last month

    • Posted about them on Slack and the listserv.

    • The ones in the network folder have been moved to the Review for Deletion folder. “MARKED for DELETION” was added to their descriptions of the ones that are in the community folder.

    • When only some of the contents in a folder were moved, I created a folder called “From xxx folder” under the Review for Deletion folder and moved the contents into that folder.

  • Changes made to the Analytics Usage Tracking Dashboard

    • New default values for the prompts

      • Report folder path defaults to Analytics Usage Tracking Dashboard folder.

      • The begin date range defaults to 24 months from today.

      • Default values can be and should be changed before running the report.

      • Two new tabs were added with new variations to the usage tracking report.

      • A new column - Max(Query Date) was added to applicable reports.

      • Users column showing the user system ID’s was added. (No name or primary ID’s are recorded in NZ analytics.)

  • Folders under /shared/California State University Networks to review

    • Rapido - reports with no usage in the past 24 months

      • /shared/California State University Network/Rapido/Rapido Copyright - last modified 6/24/2022

      • /shared/California State University Network/Rapido/Requests in transit, returned too long and completed but not rec'd/Borrowing Requests - Unity - In Transit Too Long - last modified 7/9/2024

      • /shared/California State University Network/Total Most filled Journals (More than 5) - last modified 1/10/2023

      • /shared/California State University Network/Total Most filled Titles (More than 5) - last modified 1/10/2023

      • Chris can be contacted regarding these reports.

      • 3 of above have last modified dates in the last 24 months but no usage.

  • Folders under /shared/California State University Network/Reports to review

    • ACRL IPEDS Official ULMS folder

      • "consider deleting/copy of Run in the IZ" subfolder

        • 1 report had 1 use by 1 person but the report is an exact duplicate of the report that already exists under Run in the IZ folder. The other reports had no usage. The whole subfolder will be deleted.

      • "consider deleting/he_315172180002914_2914_d_na03.alma.exlibrisgroup.com" subfolder

        • It contains only a My Dashboard file. It looks like a copy of some user's My Folders. It was most likely put into this folder as a mistake. Will delete.

      • 4 reports under "consider deleting" folder

        • 2 reports had 1 use each by 1 person but the reports are exact duplicates of the report that already exists under Run in the IZ folder so all 4 reports will be deleted

      • "consider deleting/Alternate NZ Reports" subfolder

        • The correct/final version of Alternate NZ Reports exist under Run in the NZ folder

        • This subfolder and its contents will be deleted

      • "Run in the NZ/consider deleting" subfolder

        • The report for 40A exists in the Run in the IZ folder. The report for 40A in the Run in the NZ folder had no usage. Will delete.

        • The other two reports with "TEST" in the names had no usage. The whole subfolder will be deleted.

    • ACRL Statistics NOT official - reports with no usage in the past 24 months

      • CalState - 40 Column B - last modified 7/28/2023

      • CalState - 42 Column B - last modified 11/19/2020

      • CalState - 63 - last modified 2/26/2023

      • Natalya might have created this folder. She can be contacted regarding these.

      • This folder should probably be deleted although the other reports had some usage.

    • CSUS (SacState) - reports with no usage in the past 24 months

      • CalState - 60B: Total Digital/Electronic Circulation or Usage - last modified 7/26/2023

      • CalState - 63. E-serials usage - last modified 7/26/2023

      • e-books added FY 2020-21 NZ purchased packages - last modified 7/21/2021

        • Could have been renamed from “e-books added FY 2020-21 NZ packages” which had usage in 2023.

      • Ben? Who to contact regarding these?

    • CSUSM - reports with no usage in the past 24 months

      • Licenses - last modified 7/18/2020

      • Most Borrowed Items - CSUSM - last modified 6/20/2021

      • Amanda? Who to contact regarding these?

    • DARA

      • Total of 4 reports in the folder.

      • Most likely system generated.

      • In SJSU’s IZ analytics, reports in this folder are used by “Scheduled Report” as the user. Most likely used by the system.

      • Keep permanent?

    • Fulfillment

      • None of the reports in this folder had usage in the past 24 months.

      • Delete folder?

    • SLO sample reports

      • None of the reports in this folder had usage in the past 24 months.

      • Delete folder?

✅ Action items

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⤴ Decisions

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