Background
OCLC bibliographic records may include data fields that CSU Libraries would want to suppress from display in Primo. These fields include notes and access points (5XX and 7XX fields) that apply only to the item held by specific institutions; and subject and genre headings from specific controlled vocabularies (e.g., FAST (Faceted Application of Subject Terminology) and foreign language subject headings).
Policy Statement
Suppress and/or display fields according to the criteria outlined below.
Notes & Access Points:
Suppress 5XX If it includes $5 with institution OCLC symbol (e.g., $5 DLC; $5 OU)
Suppress 7XX If it includes $5 with institution OCLC symbol (e.g., $5 DLC; $5 OU)
Rationale: This would suppress from display notes that are institution-specific, which cannot be deleted from the OCLC master record. Examples:
500 University Library's copy has manuscript notes by author on endpapers. ǂ5 OU
710 2_ Pre-1801 Imprint Collection (Library of Congress), ǂe curator. ǂ5 DLC
Subjects:
Display 600, 610, 611, 630, 650, 651 if 2nd indicator equals 0 or 1
Display 600, 610, 611, 630, 650, 651 if 2nd indicator equals 7 and source code in $2 equals aat or lctgm or nasat
Suppress 653 (Uncontrolled index term)
Rationale: This would display Library of Congress Subject Headings (LCSH), Children's subject headings, Art & Architecture Thesaurus (AAT), Thesaurus for Graphic Materials (TGM), and NASA thesaurus terms found in records for some government document resources. Future consideration: Re-evaluate suppression/display of children’s subject headings (6XX _1).
Genre:
Display 655 if 2nd indicator equals 7 and source code in $2 equals lcgft or gsafd or gmgpc or rbbin; rbgenr; rbmscv; rbpap; rbpri; rbprov; rbpub; rbtyp
Rationale: Ensures the display of genre headings from the Library of Congress Genre and Form Terms, Guidelines on Subject Access to Individual Works of Fiction, Drama, Etc.; Thesaurus for Graphic Materials: TGM II, Genre and physical characteristic terms; RBMS Controlled Vocabularies (Rare Books and Manuscripts Section, Association of College & Research Libraries).
URLs:
Suppress all 856 fields except those encoded “856 42 $3” and "856 41 $3 Table of contents"
Rationale: Since e-resources links are managed by the portfolio, 856’s in the NZ record are not displayed in "Links" in Primo unless links are for Biographical Information, Finding Aid, etc., encoded as “856 42 $3” and Table of contents encoded as "856 41 $3 Table of contents".
Action log
| Section | Point Person | Expected Completion Date | Last action taken | Next action required |
|---|---|---|---|---|
Articulate the need for the policy (background) | Cataloging Task Force |
| Task Force received requests to have institution-specific notes in the OCLC master record, as well as certain subjects suppressed from display. Presented and discussed with TS Working Group. | To be forwarded to Discovery Working Group. |
Finalize Policy Statement | Cataloging Task Force |
| ||
| Revised | Cataloging Task Force |
| Revised to include suppression of 653 field (Uncontrolled index term) from display. | Sent to Discovery Group. |
| Revised | Cataloging Task Force |
| Revised encoding standards for Table of contents and instructions to allow display of TOC. | |
| Revised | Cataloging Task Force |
| Revised to clarify criteria for display or suppression of data. | Sent to Discovery Group. |