2021-12-16 Meeting notes

Announcements

All

• Updates from December Digital Repositories Steering Committee meeting

  • Subcommittee working on call for submissions

  • December DAWG meeting was cancelled

  • Will begin a report on the state of the DAMS project in the new year

• Updates from the Work Forms Task Force (Dave sent these via email):

  • Have met four times, and are working through some proposed changes to the forms.  We’re planning some longer meetings in the new year to make faster progress.

  • Dave plans to present a set of proposed changes to MWG for feedback at the Jan. 20 MWG meeting.

Field of the Month

Melissa

• https://calstate.atlassian.net/l/c/E94J117r

  • Title (remind everyone of this during January Open Forum)

    • Talked about the title case converter, and Julie shared another tool: https://www.textfixer.com/

  • Author (coming next; Melissa has a formula ready to go and Dave is working on automated solution. We’ll go over these during our January MWG meeting)

  • Degree Name and Program Name after that

• Pam suggested that we could work on clean-up together to get things started, and we discussed the fact that no one has had time to start on Title clean-up. Melissa will provide a demo of batch editing for the Title clean-up during the January Open Forum and talk to Dave about creating a standing opportunity for project managers to co-work.

Revisit 2020-2021 Degree Name Recommendation

Melissa and Ryan

• Background information

  • Recommendation from last year: Change help text to “Enter degree name in capital letters with a period after each letter.  For example, M.A. or M.S.”

  • Notes from last year’s discussion: https://docs.google.com/document/d/1vaMK3WiXo_uLio5spnZJsPzyR05t9AX02lEvC9zKysM/edit?usp=sharing

• Melissa completed an https://docs.google.com/spreadsheets/d/1MDime5vhy5XuaZeo8GTcGkZFn3H4y6Pu-WaNhZYfHvY/edit?usp=sharing and she and Ryan met to discuss it. They shared their recommendations:

  • Carry forward the MWG’s recommendation for Degree Name from last year (i.e., to abbreviate degree name and leave free-text)

  • Create a new, free-text field for Program Name

    • Shared example of Digital Commons record with separate Degree Name and Program Name fields: https://ir.lib.uwo.ca/etd/8028/

    • Noted that we may not want to include Program Name for non-ETD student works (once we have a separate work form for those)

    • We will revisit this during January’s MWG meeting with the rest of the group who weren’t able to make this meeting.

Discussion of Advisor vs. Committee Fields

All

• Are other campuses entering Advisor for graduate theses and dissertations?

  • Sonoma: Committee only

  • Pomona: Committee for graduate; Advisor for undergrad (see, e.g., https://www.cpp.edu/gradstudies/graduate-coordinators.shtml )

  • San Francisco: Committee only

  • Chico: Graduate Advisory Committee (Advisor = Chair of that committee)