ULMS Team Communications Planning Matrix
NOTE: The column headings provide the aspects that you need to consider, and the rows provide the potential stakeholders that might be important to include in your communications plan.
Audience |
Desired Outcome/ |
Methods |
Frequency |
Critical Mass |
Responsible Party |
|
---|---|---|---|---|---|---|
NAME |
|
|
|
25% to 100% |
Who will be accountable for implementing the method on time to achieve the critical mass and desired outcome |
|
|
|
|
|
|
|
|
Campus Stakeholders |
|
|
|
|
|
|
Chancellor |
Information |
Report |
As needed, annually |
|
Gerry |
|
Council of Presidents |
Information/ Follow up |
|
As needed, annually |
|
Gerry |
|
Statewide Senate |
Information/ Follow up |
|
As needed, annually |
|
Gerry, Alice |
|
Academic Council (Provosts) |
|
|
Quarterly |
|
Gerry |
|
Library Deans (COLD) |
|
|
|
|
Alice, Brandon, David |
|
CIOs (ITAC) |
|
|
Quarterly |
|
Gerry? COLD representative? |
|
Directors of Academic Technology (ATAC) |
|
|
Quarterly |
|
Gerry |
|
Library network marketing team |
|
|
As needed |
|
Alice |
|
External Higher Education Community |
|
|
|
|
Brandon, David, Alice |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
ULMS Campus Communications Planning Matrix
NOTE: The column headings provide the aspects that you need to consider, and the rows provide the potential stakeholders that might be important to include in your communications plan.
Audience |
Desired Outcome/ |
Methods |
Frequency |
Critical Mass |
Responsible Party |
---|---|---|---|---|---|
NAME |
|
|
|
25% to 100% |
Who will be accountable for implementing the method on time to achieve the critical mass and desired outcome |
|
|
|
|
|
|
Campus Stakeholders |
|
|
|
|
|
President |
Information/ Follow up |
|
As needed |
|
Library Dean, Provost |
President's Cabinet |
Information/ Follow up |
|
As needed |
|
Library Dean, Provost |
Campus Senate |
Information/ Follow up |
|
Quarterly |
|
Library Dean, library senators |
Provost |
|
|
Monthly |
|
Library Dean |
Faculty |
Information/ Follow up |
|
Quarterly |
|
Library Dean, library liaisons |
Development Director |
Information/ Follow up |
|
As needed |
|
Library Dean |
Extended Education Dean |
Information/ Follow up |
|
Quarterly |
|
Library Dean |
Academic Deans |
Information/ Follow up |
|
Quarterly |
100% |
Library Dean |
Library Dean |
OVERSEES COMMUNICATION TO CAMPUS CONSTITUENTS AS RECOMMENDED |
|
|
|
|
CIO |
|
|
Monthly |
|
Library Dean |
Director of Academic Technology |
|
|
Monthly |
|
Library Dean |
VP for Student Services |
|
|
Quarterly |
|
Library Dean |
Director, Center for Supporting Students with Disabilities |
|
|
Quarterly |
|
Library Dean, library liaison |
Associated Students |
|
|
As needed, Quarterly |
50% |
Library Dean, library liaison |
Campus Bookstore |
n/a |
|
|
|
|
Student Newspaper |
|
|
As needed |
|
Library Dean, Library Marketing/Communications Co ordinator |
Chief Financial Officer |
|
|
As needed |
|
Library Dean, Library Fiscal Officer |
Financial Aid Office |
n/a |
|
|
|
|
Faculty Advisory Committee for Academic Technology |
Information/Follow up |
|
Quarterly |
75% |
Library Dean, library representative to the committee |
Campus Outreach |
Information/ Follow up |
|
Quarterly |
50% |
Library Marketing/Communications Coordinator, library liaison |
Academic Advising |
n/a |
|
|
|
|
Learning Assistance Center |
n/a |
|
|
|
|
Public Affairs and Development |
|
|
As needed, Quarterly |
100% |
Library Dean, Library Marketing/Communications Coordinator |
External Higher Education Community |
|
|
As needed |
25% |
Library Marketing/Communications Coordinator |