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This is a log of the major changes to the metadata schemas, forms, or labels of ScholarWorks.
Change | Status | Reviewed | Updated |
|---|
Author fieldMake author a composite of multiple fields – name, email, ORCID, and institution – and preserve author order as enteredExtract publication title, volume, issue, and pages from bibliographic citation field
When complete, remove bibliographic citation field from old records. New work forms clean-up. | | Status |
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| colour | Blue |
|---|
| title | DEVELOPMENT |
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Switch older project records from Thesis to Project model
New work forms clean-up. | | Status |
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| colour | Blue |
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| title | DEVELOPMENT |
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| | |
Move geographical_area and time_period data to subject fields
New work forms clean-up. | | Status |
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| colour | Purple |
|---|
| title | Planning |
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| | |
Clean-up and normalize data in license and rights fields
Including moving data from deprecated rights_note, rights_uri, and rights_holder fields to rights_statement. New work forms clean-up. | | Status |
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| colour | Purple |
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| title | Planning |
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| | |
Move thesis source and contributor data to creator field, where appropriate
Remove both fields when complete | | Status |
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| colour | Purple |
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| title | Planning |
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| | |
Collection title and description formatting
Ensure basic formatting for title and description on collections as with works. | | Status |
|---|
| colour | Purple |
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| title | Planning |
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| | |
Convert authors from “Last, First” to “First Last”
Especially for older records. | |
YellowTESTING20210819Discipline field / facetImplement discipline field / facet based on bepress disciplines. This will require new development to implement a form element feature that can support multi-leveled selection |
Alternate Name
Create new, optional Alternate Name field.
| | Status |
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| colour | Purple |
|---|
| title | Planning |
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| | |
Completed | | | |
Make degree name a controlled vocabulary
Clean-up existing fields and implement controlled list. | | | |
Fix author order on older publications
Also switch authors from “Last, First” to “First Last.” Needed for better Google Scholar crawling. | |
YellowTesting | | | Date field using drop down menuConvert date fields from free-text to drop-downs for year/month/day | | |
Creative Commons Licenses
Update CC licenses to latest 4.0 International. Also remove old Europeana all-rights-reserved license as it is no longer supported. | | | |
New work forms
From the Work Forms Task Force. New forms for Presentations and Projects, plus significant changes to fields, labels, functionality (including campus-specific customizations) to existing Thesis, Publication, Dataset & Educational Resources forms. | | | |
Create date facet
Also display publication date in the full record. | |
YellowTesting2021-19 and abstract
Allow users to italicize words in title
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and apply basic formatting to abstract using tinymceBlueDEVELOPMENT20210819Normalize dates and create date facetAlso display publication date in the full record |
Identifiers clean-up
Migration clean-up. Fix the ones that have already gone in with the same predicates (e.g.,Bakersfield, Fullerton). Separate out the other campuses that have all identifiers in same identifier field. | |
BlueDEVELOPMENT02-05 |
Title help text
Add: “You can use sentence case or title case capitalization. Want to try a title case converter? Note: At this time, special formatting such as italics is not possible.” | | | |
Text formatting on abstract
Allow users to apply basic formatting to abstract using tinymce | | | |
Separate abstract from descriptive notes
Migration clean-up. Currently, both abstract and descriptive notes are in the same field. Use DSpace data as canonical source to separate out abstract and descriptive note into separate, dedicated fields. Note that descriptive note is not part of the metadata dictionary. | |
BlueDEVELOPMENT0205 |
Separate degree type from degree level
Migration clean-up. Remove degree types (e.g., Ed.D., M.P.H.) from the degree level field. Set degree level (undergrad, masters, doctorate) for those records based on degree type. | |
BlueDEVELOPMENT0205 |
Convert XML characters
Migration clean-up. These were accidentally included in many records early in the migration (prior to Feb 2020). | |
BlueDEVELOPMENT0205Identifiers clean-upMigration clean-up. Fix the ones that have already gone in with the same predicates (e.g.,Bakersfield, Fullerton). Separate out the other campuses that have all identifiers in same identifier field. |
Author field
Make author a composite of multiple fields – name, email, ORCID, and institution – and preserve author order as entered. | |
PurplePlanning0205Alternate Name
Create new, optional Alternate Name field. | | Status |
|---|
| colour | Purple |
|---|
| title | Planning |
|---|
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| | |
Title help textAdd: “You can use sentence case or title case capitalization. Want to try a title case converter? Note: At this time, special formatting such as italics is not possible.” |
Discipline field / facet
Implement discipline field / facet based on bepress disciplines. This will require new development to implement a form element feature that can support multi-leveled selection. | |
PurplePlanning02-05Degree name help text
Change to “Enter degree name in capital letters with a period after each letter. For example, M.A. or M.S.” | | Status |
|---|
| colour | Purple |
|---|
| title | Planning |
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| | |
Switch authors from “Last, First” to “First Last”Update help label for all author-related fields and develop script to change existing author values. |
Date field using drop down menu
Convert date fields from free-text to drop-downs for year/month/day | |
PurplePlanningPM0205 |
Blanket copyright statement
Add to full item page for all records: “Items in ScholarWorks are protected by copyright, with all rights reserved, unless otherwise indicated.” | | | |
Remove warning about public visibility
Current note in the Visibility area of the form says “making something visible to the world may be viewed as publishing which could impact your ability to patent your work & publish your work in a journal,” which is not a universally held opinion. | | | |
Make owned by author default copyright value
Copyright field is also now above the fold for student work form. | | | |
Legend
= Change has been approved by
MWG IRWG but awaiting notification and review by DRC and project managers before implementation.
| Status |
|---|
| colour | Purple |
|---|
| title | Planning |
|---|
|
= Change has been approved and reviewed, but requires planning by the CO before it can be implemented.
| Status |
|---|
| colour | Blue |
|---|
| title | DEVELOPMENT |
|---|
|
= Change requires some additional programming before it can be implemented.
= Change is in place for testing on demo system.
= Change is in place on production system.
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