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Use local fields for the uses defined in the table of Local Fields in Alma & Primo (below). For a detailed list of local fields in Alma, see the document CSU Migration of Local Bibliographic Data to Alma Local Extensions to Bibliographic Records.
Most local fields in Alma are designed to mimic a specific non-local MARC 21 field. The local and non-local field equivalencies are shown in the table of Local Fields in Alma & Primo (below). It is essential that local fields that are designed to mimic regular MARC 21 fields must be formatted in the same way as those MARC 21 fields, including indicators and use of subfields, as the Primo normalization rules that control display and searchability are designed based on the assumption that the local fields will be formatted the same as the relevant non-local field.
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How NOT to Add Local Fields. Using the Metadata Editor Edit > Add Field (F8) command and then add the "$$9local" subfield in the ME does NOT work. The field will be a normal field in the NZ and will be lost when the NZ bib record is overlaid. Similarly, adding the "$9 local" subfield in OCLC Connexion before downloading the bib record into Alma will also NOT work, and the new field will again be lost when the NZ bib record is overlaid.
Reserved Fields
Network Reserved Fields. Fields 976-979 and 982-988 are reserved for future use as Network-wide notes. Any use of these local note fields will be added to this table after the use is approved by the Technical Services Working Group Leads.
Institution Reserved Fields. Fields 958, 962-969, and 972 are reserved for local institution-defined internal notes. Any CSU library is free to define any of these fields for local use. These local internal note fields do not publish to Primo.
OCLC Reserved Fields. Fields 950, 951, 956, 987, 989-999 are reserved for OCLC use per information contained in OCLC's Bibliographic Formats and Standards and are not to be used for Network or local use in Alma or Primo. Note, however, that field 999 is being used as the default “Network-defined CR_RESTRICTED field for course reserve records” to restrict access to “personal copies” on reserves.
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Table 1 – Local Fields in Alma & Primo (Overview)
Local field | Definition | Format as if | Published to Primo? | Primo Index(es) | Displays to all Primo users or local only? | Clickable link in Primo? |
09X | Local call number | |||||
59X | Local notes index | |||||
590-597 | Local institution-defined public notes | 500 | Yes | keyword | Local only | No |
598 | Local standard number | Yes | keyword | Local only | No | |
599 | Local institution-defined public note | 500 | Yes | keyword | Local only | No |
69X | Local subjects index | |||||
690 | Local–Topical Term | 650 | Yes | keyword, subject | All | Yes |
691 | Local–Geographic Name | 651 | Yes | keyword, subject | All | Yes |
693 | Local uncontrolled index term | 653 | Yes | keyword, subject | All | Yes |
694 | Local Form/Genre | 655 | Yes | keyword, subject | All | Yes |
696 | Local Subject Added Entry–Personal Name | 600 | Yes | keyword, subject | All | Yes |
697 | Local Subject Added Entry–Corporate Name | 610 | Yes | keyword, subject | All | Yes |
698 | Local Subject Added Entry–Meeting Name | 611 | Yes | keyword, subject | All | Yes |
699 | Local Subject Added Entry–Uniform Title | 630 | Yes | keyword, subject | All | Yes |
9XX | Network-defined local fields | |||||
952 | Local Added Entry–Personal Name | 700 | Yes | keyword, name | All | Yes |
953 | Local Added Entry–Corporate Name | 710 | Yes | keyword, name | All | Yes |
954 | Local Added Entry–Meeting Name | 711 | Yes | keyword, name | All | Yes |
955 | Local Added Entry–Uniform Title | 730 | Yes | keyword, title | All | Yes |
957 | Bookplate ID [Sacramento] | Yes | keyword | None | No | |
958 | Local institution-defined | |||||
959 | Local Added Entry–Varying Form of Title | 246 | Yes | keyword, title | All | No |
960 | Local Added Entry–Uncontrolled Related/Analytical Title | 740 | Yes | keyword, title | All | No |
961 | Local Series Added Entry–Uniform Title | 830 | Yes | keyword, title | All | Yes |
962-969 | Local institution-defined internal note | |||||
970 | YBP Table of Contents | |||||
971 | Local Added Entry—Personal Name [San Marcos] | 700 | Yes | keyword, name | All | Yes |
972, 974 | Local-institution defined internal notes | |||||
973 | Local--Collection Title | 793 | Yes | keyword, title | Local only | Yes |
976-998 | Network-defined internal notes | No | ||||
980-981 | Network-defined internal notes: Order Information (e.g., YBP/PromptCat) | No | ||||
999 | Network-defined CR_RESTRICTED field for course reserve records | No |
Table 2 – Local Fields in Primo (Details)
Local field | Definition | Added to which field(s) in PNX record | |
& Norm Rules [To be determined by Discovery Group] |
Norm rule notes
09X | Local call number | ||
59X | Local notes index | ||
590-597 | Local institution-defined public notes | Display | |
598 | Local standard number | Display | |
599 | Local institution-defined public note | Display | |
69X | Local subjects index | ||
690 | Local–Topical Term | Display- Subject | |
691 | Local–Geographic Name | Display - Subject | |
693 | Local uncontrolled index term | Display - Subject | |
694 | Local Form/Genre | Display - Genre | |
Added Class Number
Display
696 | Local Subject Added Entry–Personal Name | Display - Subject | |
697 | Local Subject Added Entry–Corporate Name | Display - Subject | |
698 | Local Subject Added Entry–Meeting Name | Display - Subject | |
699 | Local Subject Added Entry–Uniform Title | Display - Subject | |
9XX | Network-defined local fields | ||
952 | Local Added Entry–Personal Name | Display | |
953 | Local Added Entry–Corporate Name | Display | |
954 | Local Added Entry–Meeting Name | Display | |
955 | Local Added Entry–Uniform Title | Display | |
957 | Local Hierarchical Place Name | Display | |
958 | Local Added Entry–Local Journal Titles | Display | |
959 | Local Added Entry–Varying Form of Title | Display | |
960 | Local Added Entry–Uncontrolled Related/Analytical Title | Display | |
961 | Local Series Added Entry–Uniform Title | Display | |
971 | Local Added Entry—Personal Name [San Marcos] | Display | |
973 | Collection Title | Display - Collection Title |
Action log
| Section | Point Person | Expected Completion Date | Last action taken | Next action required |
|---|---|---|---|---|
Articulate the need for best practices (background) | Cataloging Task Force |
| Based on TS Open Forum discussion between Discovery Group and TS Group, best practices adopted for “local fields” in Alma, including procedures for adding local fields in Alma. Document outlines local data in Alma and Primo, and documents decisions for the display of local data. | Revised document to Table 1. To be sent to the Discovery Working Group and TS Working Group. |
Finalize Best Practices | Cataloging Task Force |
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