Retaining and Deleting MARC Fields in OCLC Records

Document status	APPROVED Dec 9, 2016 ; REVIEWED May 15, 2019
Area covered	cataloging
Prepared by	Cataloging Task Force
Adapted from	Orbis Cascade Alliance Collaborative Technical Services Team

Background

MARC fields in the OCLC master record should be retained because: 1) CSU policy is that libraries work at the network level, and part of that is minimizing maintenance on master records; and 2) once daily updates begin, the OCLC master record, when edited, will replace the corresponding Alma record automatically.

Policy Statement

Catalogers must retain all MARC fields in OCLC records when exporting from Connexion with the exception of the 029 field, which must be deleted, as Alma is unable to create the standard 035 field containing the OCLC number if too many 029 fields are present. The result is no future updates will overlay that bibliographic record.

Procedures in Alma

Deleting MARC Fields in OCLC Records

Action log

Section	Point Person	Expected Completion Date	Last action taken	Next action required

Section	Point Person	Expected Completion Date	Last action taken	Next action required
Articulate the need for the policy (background)	Cataloging Task Force	Oct 24, 2016	Policy needed to ensure removal of 029 fields from OCLC records.	To be discussed with TS Working Group.
Finalize Policy Statement	Cataloging Task Force	Nov 11, 2016
Revised	Cataloging Task Force	Feb 2, 2017
Where applicable, identify and write up procedures in Alma	Cataloging Task Force	Feb 2, 2017