2019-03-15 Meeting Agenda & Notes

Acquisitions & ERM

• Jessica created a License Terms and Setup and Script How-To Page and will share more at an upcoming Open Forum
• We’re almost done reviewing all of the old Acq/ERM pages on the wiki. Once we’re done, we’ll share with Brandon and see what next steps are for editing the pages.
• Still waiting on the ERM and Acq contact list.  Wendy is working on it and I’ve asked another Acq member to work on the Acq portion to assist.

Assessment & Analytics

Analytics & Assessment FC has a number of Task Groups, some in collaboration with other FCs.

• Data Visualization TF - requested COLD input for the next Dean's Dashboard iteration
• ACRL/IPEDS reports - January crunch time yielded a number of inquiries.
• SRU (Search + Retrieve via URL) - application demo ready in the next couple of weeks.
• Resource Sharing
  • Dashboard: NZ/Shared Folders/California State University Network/Dashboards/CSU Resource Sharing
  • Cost per Use study
  • Frequently borrowed titles/subjects
  • Looking at a variety of failed request/borrowing reports to create tools. e.g., immediate cancellations may point to config. issue

The group is working to articulate best practices, policies and procedures.

Discovery

• Uresolver task force continues to work on developing improved Get It UI and functionality.
• Uresolver task force will provide update at next Discovery Open Forum on April 10.
• Committee will review Discovery UX Recommendation - Spring 2019 and propose changes as necessary. We will ask for feedback at April 10 open forum.
• Recommended improvements will developed over the summer with the goal of making available for fall.
• We will ask campuses to contribute information on how they are measuring usage in Primo.
• The committee will produce a wiki page with contributed analytics practices and complete the Data Points and Analytics Mapping page.
• Norm rule changes will be implemented at the end of the semester.

Fulfillment

• FFC members have agreed on CalState Walk-in Recommendation. The draft is attached. What should our next step be?
• Creating Network Zone course reserves analytics to determine a successful course reserves program has proved to be challenging. We are continuing to develop and fine tune reports.
• Representatives from FFC and RSFC have been identified to develop standards for the condition of CSU+ items loaned and returned from borrowing campuses. They had their first meeting this week.
• Anonymization recommendations will be the next project, but has not started yet.
• Fulfillment Open Forum was held on February 26^th with 35 attendees. Demonstrations included:
  • Request Pickup Configuration
  • E-reserves: how to set up in Alma and how to discover using the enhanced course reserve search
  • Marking a location as unavailable to allow requests even if the item is in place (e.g. for course reserves, special collections, etc.)
  • Out of the box reports—changes needed since new release
  • New release--Lost and Paid items. Demonstration and overview of potential issues.
  • Recording link is included in the meeting notes with the start time of each demo noted.

Resource Management.

Resource Management Training Guide (Draft)

• Draft completed and posted online. To be presented at TS Open Forum for comments.

Policy Review

• Committee will complete review by March 22, 2019.
• Committee will forward to ACQ/ERM recommendations from Resource Management on Policies/Best Practices related to acquisitions and e-resources for further review and consideration.

Resource Type Field

• Ex Libris announced that the order of the resource type table has been updated. Per Development, due to issues with the 347 field, it is being removed effective with the April 2019 release. See Resource Type Field.

NZ Management Group

• Continues to check Daily OCLC Loads;
• Checked Marcive record load, which now included file of Updates, and no problems were identified;
• Members (Israel and Luiz) participated in a meeting with Jessica to assess e-book record loads for Safari (updates and deletes). Decision: Weekly removal of Safari deleted records.
• Next Steps:
  • Group decided to perform quarterly cleanup of NZ records for e-resources with no portfolio;
  • Group will perform NZ record cleanup for print with no inventory. (Israel devised a method to assess and compare records for bound-with during the “identify” phase to ensure NZ records for bound-withs would not be impacted. Sacramento, Pomona, and Northridge volunteered to create a list of all bound-with records to be used as comparison prior to NZ record cleanup.)

CSU TS Monthly Release Testing Group

• Group’s site has been created. Meeting Notes and links to documents, including Monthly Testing Results, are now available.

Analytics Training for the TS Open Forum scheduled:

• March 28: Resource Management Statistics (Karen Schlesser)
• April 11: Analytics: Using Library of Congress Classification Reports (Lauren Magnuson)

Resource Sharing

• Met with COLD and they approved the CSU+ Philosophy with a friendly amendment regarding assessment.
• Evaluated if workflow profiles need any changes. Some workflow profiles that were turned on by Ex Libris at launch are unused so we are turning them off to clear up any confusion.
• Wiki policies are up to date. Revisiting the policy on lost book payment to see if it can be improved.
• Investigating contact information and confusion caused by the Unity takeover of Tricor.
• Met with Lauren Magnuson about the Tipasa Task Force’s report. Will be made public from her group shortly.

A. John will be the Steering Committee Chair for two years because COLD had trouble finding a vice chair. This brings up questions of continuity going forward. John suggests that we re-visit next year if we continue to have trouble finding COLD members to serve as the Steering Committee Chair.

B. Is there also a challenge regarding the continuity of the functional committees? What do we do if we can't find a functional committee vice chair.? What is a good size for the committees? Based on the discussion, there is no need to change the size of the committees or to alter the described duties of the vice-chairs at this point.

C. Should we separate the Acq/ERM committee? There not much overlap in their assignments. The committee has been heavy on ERM. We may have the potential to do more in Acq. Should Acq join Resource Management in a Tech Services group?

Action on C: Luiz Mendes and Kirstie Genzel (Unlicensed) will develop a proposal for the Steering Committee to to evaluate. Because we will ask for committee nominees in April, Carlos asked them to have the proposal ready for discussion before the April Steering Committee meeting.

Background from David Walker – We didn't create a ULMS systems committee b/c we thought that STIM could serve in that role. However, STIM has not addressed ULMS issues so far.  Dave suggests that we need to determine the role of STIM before we form another ULMS committee that may overlap with STIM.

Suzanna Conrad (Unlicensed) – we are missing something with not having a group that can evaluate and implement large-scale integrations.

Actions:

Goal is to determine the relationship between STIM, ULMS, and the Scholarly Communication Group.

• Carlos Rodriguez, John Wenzler, David Walker will discuss these issues with COLD EC.
• Christina Mune (Unlicensed) & David Walker will talk to STIM about today's discussion.

Should we change the nomination process? How should the Library Deans be involved?

Actions:

• We will not rely solely on the Library Deans to identify potential committee members on their campus. We will distribute the call for nominations broadly. Committee members will also do outreach to employees who would be good for the functional committees
• The nomination form will ask for verification that the nominee's appropriate supervisor would approve participation in the committee
• Call for nominations will go out in April. We will determine where Acq should go by then.

Actions:

• We should determine date and location soon so that STIM can avoid conflict with their meeting.
• B/c the meeting was held in Long Beach last year, we will look for a NorCal site
• John will investigate whether East Bay can host approximate 135 people.
• Carlos will make a request for budgetary support to COLD.
• Dave & Brandon could take the lead in agenda setting. 

• Give Brandon your feedback soon. He will distribute the document more widely next week?
• Brandon will discuss the issues identified by the check-in calls with the committee chairs.
• He will also talk to the committee chairs about the documentation for their functional areas.

• Data Dashboard Survey (Nikki, Lauren & Brandon)