Getting started

Owned by David Walker
Last updated: Oct 07, 2021
2 min read

We have a production application, scholarworks.calstate.edu, and a demo site, demo.digital.calstate.edu, available to each CSU campus.

Logins 

Logins for the demo site have been distributed to the campus project managers.

Logins for the production site have been set up with your campus credentials. A new user must login to the site to begin depositing new works.

Dashboard menu

From the dashboard menu you will see a screen with statistics for your activity, notifications, depositor proxies, and work transfer requests for the repository manager.

You will also see four main tabs. The activity tab will list user profile information, which may be edited to include user photos and other identifying handles. You will also see the notices for notifications, proxy depositors, and transfers as from the dashboard.

Repository contents

A repository comes in two parts, Collections and Works. Works are the individual items which make up collections, and collections come in two flavors, admin sets and user collections. There is overlap in terminology with DSpace and other systems. It may be useful to check out some of the Samvera/Hyrax links.

By selecting the repository contents tab, and looking at managed collections, you can see the admin set designated for your campus. You can also see the level of access that is provided the user, what kind of collection it is, its visibility settings, the number of items in the collection, and when it was last modified.

For Managers -- the Campus Administrative set

Each administrative set will have a campus name or brief summary. Clicking on the participants tab will allow a manager of that administrative set to view the access for particular users or groups. A manager for the repository has permissions for both the admin set (collection) as well as the works assigned to that set. On this screen you can also add new users to the default three types of participants for the admin set: managers, depositors, and viewers. Depositors have the ability to add new works to the administrative set, while viewers have the ability to view works within hyrax regardless of privacy settings for the item. 

The release and visibility tab contains options available to depositors. Release settings can require no embargoes or leases, or a depositor may select particular dates or periods. The visibility settings determine the default, global settings for whether works will be available to view at a private, or institution, or public level.

Lastly, the administrative set will have a workflow associated with it. The workflow tab contains the system-provided workflow defaults for deposit behavior. Currently we have three available:

  • a default workflow, where if a depositor has permissions may publish a work without mediation

  • a one-step mediated workflow, where a depositor must have the work approved by a reviewer

  • A two-step mediated workflow, where a depositor must have the work approved by two reviewer entities