Metadata Change Log

Submit metadata change request here. Follow progress on Trello.

 

This is a log of the major changes to the metadata schemas, forms, or labels of ScholarWorks.

Change

Status

Reviewed

Updated

Change

Status

Reviewed

Updated

Author field
Make author a composite of multiple fields – name, email, ORCID, and institution – and preserve author order as entered.

TESTING

MWG
PM
2021-08-19

Discipline field / facet
Implement discipline field / facet based on bepress disciplines. This will require new development to implement a form element feature that can support multi-leveled selection.

Testing

MWG
DRC
PM
2021-08-19

Date field using drop down menu
Convert date fields from free-text to drop-downs for year/month/day

Testing

MWG
2021-08-19

Text formatting on title and abstract
Allow users to italicize words in title and apply basic formatting to abstract using tinymce

DEVELOPMENT

MWG
2021-08-19

Normalize dates and create date facet
Also display publication date in the full record.

DEVELOPMENT

MWG
PM
2021-02-05

Separate abstract from descriptive notes
Migration clean-up. Currently, both abstract and descriptive notes are in the same field. Use DSpace data as canonical source to separate out abstract and descriptive note into separate, dedicated fields. Note that descriptive note is not part of the metadata dictionary.

DEVELOPMENT

MWG
PM
2021-02-05

Separate degree type from degree level
Migration clean-up. Remove degree types (e.g., Ed.D., M.P.H.) from the degree level field. Set degree level (undergrad, masters, doctorate) for those records based on degree type.

DEVELOPMENT

MWG
PM
2021-02-05

Convert XML characters
Migration clean-up. These were accidentally included in many records early in the migration (prior to Feb 2020).

DEVELOPMENT

MWG
PM
2021-02-05

Identifiers clean-up
Migration clean-up. Fix the ones that have already gone in with the same predicates (e.g.,Bakersfield, Fullerton). Separate out the other campuses that have all identifiers in same identifier field.

Planning

MWG
PM
2021-02-05

Alternate Name
Create new, optional Alternate Name field.

Planning

MWG
PM
2021-02-05

Title help text
Add: “You can use sentence case or title case capitalization. Want to try a title case converter? Note: At this time, special formatting such as italics is not possible.”

Planning

MWG
PM
2021-02-05

Degree name help text
Change to “Enter degree name in capital letters with a period after each letter.  For example, M.A. or M.S.”

Planning

MWG
PM
2021-02-05

Switch authors from “Last, First” to “First Last”
Update help label for all author-related fields and develop script to change existing author values.

Planning

MWG
PM
2021-02-05

Blanket copyright statement
Add to full item page for all records: “Items in ScholarWorks are protected by copyright, with all rights reserved, unless otherwise indicated.”

Complete

MWG
PM
2021-02-05

Remove warning about public visibility
Current note in the Visibility area of the form says “making something visible to the world may be viewed as publishing which could impact your ability to patent your work & publish your work in a journal,” which is not a universally held opinion.

Complete

MWG
DRC
2021-01-15

Make owned by author default copyright value
Copyright field is also now above the fold for student work form.

Complete

MWG
2020-08-20

Legend

Review = Change has been approved by MWG but awaiting notification and review by DRC and project managers before implementation.
Planning = Change has been approved and reviewed, but requires planning by the CO before it can be implemented.
DEVELOPMENT = Change requires some additional programming before it can be implemented.
Testing = Change is in place for testing on demo system.
Complete = Change is in place on production system.