Metadata change log

Extract publication title, volume, issue, and pages from bibliographic citation field
When complete, remove bibliographic citation field from old records. New work forms clean-up.

Convert authors from “Last, First” to “First Last”
Especially for older records.

Switch older project records from Thesis to Project model
New work forms clean-up.

Move geographical_area and time_period data to subject fields
New work forms clean-up.

Clean-up and normalize data in license and rights fields
Including moving data from deprecated rights_note, rights_uri, and rights_holder fields to rights_statement. New work forms clean-up.

Move thesis source and contributor data to creator field, where appropriate
Remove both fields when complete

Collection title and description formatting
Ensure basic formatting for title and description on collections as with works.

Alternate Name
Create new, optional Alternate Name field.

Top-level facet for model
e.g., student works, publications, dataset, educational resources, or whatever models we create.

Completed

Make degree name a controlled vocabulary
Clean-up existing fields and implement controlled list.

Fix author order on older publications
Also switch authors from “Last, First” to “First Last.” Needed for better Google Scholar crawling.

Creative Commons Licenses
Update CC licenses to latest 4.0 International. Also remove old Europeana all-rights-reserved license as it is no longer supported.

New work forms
From the Work Forms Task Force. New forms for Presentations and Projects, plus significant changes to fields, labels, functionality (including campus-specific customizations) to existing Thesis, Publication, Dataset & Educational Resources forms.

Create date facet
Also display publication date in the full record.

Text formatting on title
Allow users to italicize words in title

Identifiers clean-up
Migration clean-up. Fix the ones that have already gone in with the same predicates (e.g.,Bakersfield, Fullerton). Separate out the other campuses that have all identifiers in same identifier field.

Title help text
Add: “You can use sentence case or title case capitalization. Want to try a title case converter? Note: At this time, special formatting such as italics is not possible.”

Text formatting on abstract
Allow users to apply basic formatting to abstract using tinymce

Separate abstract from descriptive notes
Migration clean-up. Currently, both abstract and descriptive notes are in the same field. Use DSpace data as canonical source to separate out abstract and descriptive note into separate, dedicated fields. Note that descriptive note is not part of the metadata dictionary.

Separate degree type from degree level
Migration clean-up. Remove degree types (e.g., Ed.D., M.P.H.) from the degree level field. Set degree level (undergrad, masters, doctorate) for those records based on degree type.

Convert XML characters
Migration clean-up. These were accidentally included in many records early in the migration (prior to Feb 2020).

Author field
Make author a composite of multiple fields – name, email, ORCID, and institution – and preserve author order as entered.

Discipline field / facet
Implement discipline field / facet based on bepress disciplines. This will require new development to implement a form element feature that can support multi-leveled selection.

Date field using drop down menu
Convert date fields from free-text to drop-downs for year/month/day

Blanket copyright statement
Add to full item page for all records: “Items in ScholarWorks are protected by copyright, with all rights reserved, unless otherwise indicated.”

Remove warning about public visibility
Current note in the Visibility area of the form says “making something visible to the world may be viewed as publishing which could impact your ability to patent your work & publish your work in a journal,” which is not a universally held opinion.

Make owned by author default copyright value
Copyright field is also now above the fold for student work form.