2021 Digital Repositories Meeting (online)

10:00 AM

Welcome and housekeeping

@Carmen Mitchell

10:15 AM - 10:45 AM

Digital archives and new digital initiatives in Special Collections: Digital archives and new digital initiatives in Special Collections. A description of our new focus on digital archives including Dr. Joseph Castro's papers, COVID-19 archive, Social Responsibility archive, and Central Valley Wildfires archive.

Tammy Lau, Adam Wallace, and Karina Cardenas
Fresno State

Recording available.

10:45 AM - 11:15 AM

CSUN Thesis Digitization Project: From 2013-2017, CSUN scanned its print thesis manuscript collection (~14,500 manuscripts) and added the digital files to ScholarWorks. ETDs from 1989-2011 (~9000) were kept in partial access, rather than released into full open access. We are now working with CSUN's Alumni Association to solicit alumni permission to move these ETDs into Open Access. In this presentation, Andrew will provide a brief background of the four-year thesis scanning project; Richard will explain the process and progress of contacting alumni and the collaborative effort with CSUN's Alumni Association. We will examine participation and response rates; describe next steps and project benchmarks; and offer general advice -- including what to watch out for and things to consider -- when going through this process.

Andrew Weiss and Richard Thai

CSU Northridge

Recording available.

11:15 AM - 11:25 AM

Stretch break

11:30 AM - 12:00 PM

Assessing Scholarly Communication Programs: Do you have issues quantifying the success of your scholarly communication programs? Many CSUs not only struggle with how to properly fund and staff scholarly communication programs, but also how to show their value. Sacramento State and San Jose State received an IMLS National Forum grant in 2019 to determine how similar public institutions were assessing their scholarly communication programs. In our multi-phased grant project, we used the University of Central Florida’s Research Lifecycle (https://library.ucf.edu/about/departments/scholarly-communication/overview-research-lifecycle/ ) as a framing document for all the multi-faceted services that scholarly communication encompasses. Within this presentation, we will share an assessment rubric created to measure impact of services to preserve and disseminate research, including repository services. We hope to elicit feedback from the group and gauge interest in implementing similar rubrics at your campus.

Nicole Lawson and Daina Dickman, Sacramento State

Emily Chan, San Jose State

Suzanna Conrad, Towson University

Recording available.

12:00 PM - 12:15

Morning wrap-up

@Carmen Mitchell

12:15 PM - 1:00 PM

Lunch break

1:00 PM - 2:00 PM

Working Groups Breakout Sessions

Metadata Working Group:

Digital Archives Working Group:

Publishing Working Group:

10:00 AM

Welcome and housekeeping

@Carmen Mitchell

10:15 AM - 10:45 AM

LibGuides Open Review Discussion Sessions (LORDS) Project: An invitation to discuss the LibGuides Open Review Discussion Sessions (LORDS) Project: a this project works towards cultivating a community across California State University Libraries that provides space for critique, conversation, and criticality. In using critical race theory to acknowledge structures of publishing, libraries, and reference, this review system works towards holding criticality to fight against the farce of neutrality within knowledge organizations. Based around LibGuides but pertinent to everyone in our library organization, we hope to bring anti-racist practices to our work by understanding and acknowledging the structures of publishing, libraries, and reference. At first glance, it may seem that the project is only directed towards those who create or use LibGuides or participate in retention, promotion, or tenure processes, but both the 'peer' and 'review' in this peer review system includes anyone who works in a library, and those who are involved in the accessibility and sustainability of important digital repositories are vital peers in this process. As a CSU-wide system, we are establishing not only a multi-campus review system, but also a people-to-people network in working towards self-reflective anti-racist practices, web usability best practices, critical information literacy, and more. more than an introduction to the project, this session would be a forum to procure more involvement across the CSUs.

Jamie Ding, Cal Poly SLO

Recording available.

10:45 AM - 11:15 AM

The CSU Japanese American Digitization Project: A CSU Collaboration
The CSU Japanese American Digitization project (CSUJAD) originated in 2014 when a group of CSU Archivists came together to digitize their holdings relating to Japanese American incarceration during World War II and Japanese Americans in general during the 20th century (http://www.csujad.com ). With seven national, state and foundation grants, CSUJAD has received $1.5 million in grants from the NEH, NHPRC, NPS and CA State Library. Currently, the project contains 46,000 items in its database. Homebase for the project is CSU Dominguez Hills. The CSUJAD project holds materials from 18 CSU Archives and 11 other California Archives. This panel will focus on strategies for building a collaborative digital project, increasing access through informed metadata, updated community sensitive terminology, and how digitized objects can be used to inform exhibitions and teaching. Three panelists will speak for about 10 minutes each with slides. Greg Williams, Director of the Gerth Archives, CSUDH and CSUJAD principal investigator, will discuss the origins of the project, working with project partners, the growth of the project, dealing with donors ethically and with sensitivity, and the attempt to highlight CSU archival collections. Yoko Okunishi, Digital Archivist for the CSUJAD at CSUDH project will consider working with project partners, the use of terminology, cataloging issues, transferring records to our digital preservation partner, and guiding partners to generate functional metadata. Steve Kutay, Digital Services Librarian, CSUN will bring to light his work as a partner on the CSUJAD project and how the goals of the grants informed the of two integrated exhibits.

Greg Williams and Yoko Okunishi from CSU Dominguez Hills

Steve Kutay, CSU Northridge

Recording available.

11:15 AM - 11:25 AM

Stretch break

11:30 AM - 12:00 PM

This session will NOT be recorded.

Implementing a Harvard-style Green OA Policy:

A number of CSU campuses have tried to pass Harvard-style Green Open Access policies over the last decade. In April, 2020, Cal State East Bay became the first CSU to pass such a policy in the Academic Senate, but the policy was sent back by the President for revisions. The revised policy is now close to being adopted. However, regardless of the outcome, there have been many lessons learned in the 4+ years East Bay has been working on this policy. In this presentation, we'll talk about the work done at East Bay to move a Harvard-style Green Open Access policy forward and what implications East Bay's policy has for other CSU campuses wishing to adopt a similar policy, as well as the CSU-system as a whole.

Lana Mariko Wood, CSU East Bay
This session was not recorded. The slides are available with the resources linked.

Open

12:00 PM - 12:45 PM

Lunch break

12:45 PM - 1:45 PM

ScholarWorks / Digital Repositories Update

@David Walker from the CSU Chancellor’s Office

Recording available.

1:45 PM - 2:00 PM

End of day wrap-up

@Carmen Mitchell