Minutes

Presenter

Topic

Time

Minutes/Notes

45

Lunch

12:00

15

Welcome and introductions, announcements

12:45

Thank you to our host at Cal State LA!

Around the room (including virtual) introductions.

Announcements on future agenda items;

• Scheduling opt-in Presentation by REVEAL Digital, Mark will facilitate presentation for COLD members. Northridge and East Bay are current partcipants

• Leslie will coordinate with Scott to schedule a zoom meet with the new Associate Vice Chancellor of Academic Programs, Dr. Laura Massa. We’ll aim for June

• Equitable Access in September COLD (Scott/Mark)

We encourage nominations for committees

rll

Approve minutes - February 2023 meeting

1:00

https://calstate.atlassian.net/wiki/spaces/COLD/pages/2724593665/COLD+FULL+Meeting+Agenda+February+2023

Approved!

Committee Chairs/Liaisons

Standing Committee Reports:
Amy Kautzman (SRDC liaison); Scott Walter (Student Success Chair); Cyril Oberlander (STIM Chair); Tracey Mayfield (ScholCom)

1:20

Note: CO office staff at ELUNA, see reports

Student success: Interest in a retreat for next year; collecting evidence of student success innovations and partnerships developed during pandemic, hoping to get survey instrument before passing to next Chair, Tracey

SRDC: getting feedback on communication. There’s a strong steering committee. Later this meeting will work on ECC. JSTOR EBA passed 100%. Kudos to Ann! Encourage volunteers for committee participation.

STIM report forthcoming. Carlos is Chair next year.

Scholarly Communications: one member closer to filling the committee. Mike is incoming Chair.

For Digital Repositories Committee, please see most recent update.

• Mark asked if anyone else had issues with embargos during SW migration; has this been rectified? Will ask David

30

David Walker, Brandon Dudley, Chris Lee

(via zoom)

Rapido Year One report and discussion

2:00

Open

• Chris summarized the report, including challenges that were fixed before go-live and ongoing issues. Local copies and partner libraries not being prioritized in list are a problem. Actively being worked on by Ex Libris.

• Copyright options available such as purchase options apps and Get It Now. Also Price Tracking widgets.

• Average turnaround times have improved over ILLiad by an average of two hours.

• Electronic lending is up.

• Examining options for lender of last resort.

• Asking libraries to join the US West & US pods if they have not already.

• Costs could be a wash/even decrease

Shout out to Brandon for his work for us!

Amy/SRDC

ECC Criteria and Procedures

1:20

ECC=Electronic Core Collections paid for by Chancellor’s Office. Amy reviewed the draft criteria. Mark moved to adopt; Emily seconded; all in favor. Ann reviewed the procedures for opt-in, applying responsibilities to additional committees (e.g. analytics) Karen moved to adopt, Ron seconded, all in favor.

Scott asks where these documents will live? Consider in a policy section. Rebecca will follow up with David on placement on the wiki.

Leslie

Changes in CO office

1:40

Library staff are part of Academic & Student Affairs, leadership change as Alva is going to CSUF. We’ll have a chance to meet with Dr. Massa next month.

2025 goals for course material affordability as part of governor’s compact. If we meet these (plus other criteria) there will be a 5% systems increase

Will be recruiting SDLC and Brandon’s positions. Brandon is hired as a consultant for the time being after his employment ends.

Mitch Avila via Zoom

Provost update

3:00

Board of Trustees meeting coming up, items of interest include presentation from financial sustainability task force. PACE units proposals. Announcement of new Chancellor is a bit further in the future.

Provost Avila and all

Focused leadership portfolio at CO’s office

3:15

The Provost and COLD spoke about the opportunity to make proposal to an incoming Chancellor.

• Representation at the Research and IT groups for COLD would be helpful, historical examples discussed

• Discussed importance of articulating what the position would do

• Key points: communication, advocacy, resources and recognizing efficiencies

• Strategic planning

• Next steps: Task Force Tracey, Carlos, Emily, Amy, Ann

Deans' Hour

4:00

Breakfast

8:00

Karen Schneider

Meet Laura Alamillo, soon-to-be interim Dean of the Library at SSU (in addition to her role as Dean of the School of Education) via Zoom

9:00

Karen introduced Dr. Alamillo, who said hello. She’s been with the CSUs for 17 years and is looking forward to working with us!

Sandra Bozarth

DEIA Task Force Recommendation for Next Steps

9:15

Report: DEIA Task force has been meeting once a month since our last COLD meeting.

We suggest using DEIA as our acronym and included the phrase social justice within the draft DEIA statement instead of the name of the task force or committee.

Task force should remain active until the strategic plan is complete and then use bylaws to start a DEIA standing committee.

Drafted a structure for the future DEIA standing committee which includes a statement of purpose, committee scope, and membership composition.

DEIA will then be inserted into the strategic planning process as needed/requested.

Scott asked the group to consider all the opportunities available for staffing committees and task forces.

Ron Rodriguez

Strategic Planning

9:35

Open

Committee is recommending Sarah Faye Cohen (previous AUL at SLO and founder of Big Questions Collaborative in Carmel CA-Monterey, CA). Report contains full analysis of each proposal.

Strategic Plan refresh incorporates recommendations from the DEIA Task Force.

Ron clarified that the work requested from the consultants is that the refreshed plan include measurable goals. The consultant will work with us directly, possibly with an extension of a COLD meeting or an additional day meeting.

Concerns raised about amount of effort vs. payoff in the plan. Expressions that the plan could help communication and collaboration around areas need advancement (e.g. OER) be stronger. We need a roadmap, one that we are mindful of, hold ourselves accountable to.

Motion passed to proceed.

Emily Bonney and all

Officers for 2023-2024; vote

10:05

• Ron is incoming Chair, moving up from Vice Chair

• Rebecca nominated for incoming secretary *elected by acclimation

• Mike is nominated for Vice Chair *elected by acclimation

• Tracey is incoming Chair of Student Success

• Carlos is incoming STIM Chair

• Jen is incoming (senior) SRDC liaison

• Adriana is now junior liaison for SRDC

• John Wenzler is incoming liaison to UMLS

• Mike will be Chair of Scholarly Communications after Vice Chair term

• Cyril will be Vice Chair for Scholarly Communications

• John Wang will be Vice Chair for STIM

• Bernadette Muscat is incoming Vice Chair for Student Success

Ron

COLD Dates and Places for AY24

10:20

• Sept 28/29 Stan State

• Dec 7/8 San Diego

• Feb 22/23 San Marcos? Or try for Northern?

• May 9/10 San Bernardino

Ann Roll

MARCive and CRDP

10:30

Open

There was some surprise that some libraries had dropped out of MARCive/joined CRDP amongst our tech services staff. Ann set up a phone call with CRDP to learn more.

Currently not restriction on putting CRDP records in the Network Zone.

There were some increases to MARCive subscription price due to Carnegie class

Discussion about the work involved – is CRDP more labor intensive? There is endorsement of CRDP from experienced catalogers. However, some libraries do prefer to keep MARCive

non FDLP: CI, MB, Sonoma, Pomona (verify)

Recommendation: take to SRDC to analyze. Ann wants to make sure we get to the right people. Ann will reach out out SRDC and lists reaching tech services folks. Looking at pulling together a small group.

Leslie

CO Office personnel changes impacts

10:50

Position descriptions are in process for vacant positions, workload in HR is a factor

Do we have timeline for Next Chancellor? We are hearing July announcement. That’s not definite.

We’re caught up with processing contracts thanks to Ann!

Received confirmation of commitment to governor’s compact

Carlos Rodriguez

CSULA Highlights: Center for Academic Success and Center for Faculty Excellence

11:10

Carlos shared the CSULA Library Master Plan. It’s been very useful to support decision making and space discussions, reinforcing priorities. Many student support services are in the library but not integrated with library services. Moving towards peer to peer research models in the Center for Academic Success.

Carlos discussed the changes over time in the plan that were influenced by changes in campus leadership and in shifting budgets. He also discussed the changing reference model. We discussed details such as building facilities issues and funding.

Campus Updates

11:30

Round Robin of Campus Updates

Lunch & Open Discussion

12:00

Optional Cal State LA Tour Special Collections

12:30