10/20/16: Import Profiles
Import Profiles (Importing bib, inventory & order records in Batch)
Create the profiles you need – as many as you need – based on where you get the data.
Import profiles are configured under Resource Management > Resource Configuration > Configuration Menu > Record Import > Import Profiles
3 types of profiles:
Live demo of creating Import Profiles, walking through all the options
Live demo of running Import into NZ using file of records from CalState institution
Run Import - Done from either:
Monitor imports
Resolving Import Issues
Things to be aware of with a Network Zone:
Helpful links:
Chat transcript
from North American Professional Services to Everyone:
Welcome! Please mute your audio as you join unless you have a question to ask right away. We'll get going in about 5 minutes.
from Alice Kawakami-CSU to Everyone:
yep
from North American Professional Services to Everyone:
A/V check - everyone hearing audio and seeing Megan's screen?
from AL - CPP to Everyone:
Yes
from TeamSDSU to Everyone:
Yes
from A Hor (privately):
yes
from North American Professional Services to Everyone:
Thank you Sac State!
from North American Professional Services to Everyone:
And thank you Chico!
from SJSU TS (privately):
can y
from SJSU TS (privately):
can megan make her screen larger, please
to SJSU TS (privately):
Hi SJSU - she's already at a pretty large resolution; it's going to be tricky to see the options if she does. You may want to use the + and - buttons in the top right of the presentation window to zoom in / out.
from SJSU TS (privately):
ok, thanks
from Northridge 2 to Everyone:
thank you
from Sacramento State to Everyone:
In the previous page, physical source format was set to XML. Should it be binary for MARC?
from North American Professional Services to Everyone:
Hi Sac State - it depends on the file. If it's a binary MARC file, then yes; you can also load a MARC XML file.
from Sacramento State to Everyone:
thank you
from Mitch Turitz (SFSU) (privately):
What if you have an 035 that is really outdated and is what the OCLC master record is 019?
to Megan Drake (privately):
from Mitch Turitz (SFSU) (privately):
What if you have an 035 that is really outdated and is what the OCLC master record is 019?
from yvonne (CPP) (privately):
how do you delete a NZ record if you import a record in error?
from Carole to Everyone:
Can we see that question in the group chat?
from North American Professional Services to Everyone:
from Mitch Turitz (SFSU) (privately):
What if you have an 035 that is really outdated and is what the OCLC master record is 019?
from yvonne (CPP) (privately):
how do you delete a NZ record if you import a record in error?
from Carole to Everyone:
Thanks.
from yvonne (CPP) (privately):
OK and thanks!
from Mark B. (Los Angeles) to Everyone:
Match on 035 -- I had the idea that 019 goes into a 035 |z, yes? If so, would that be used by Ex Libris?
from Mark B. (Los Angeles) to Everyone:
(used by Alma to match)
from Mark B. (Los Angeles) to Everyone:
yes, sorry--touch on that later...
from Mitch Turitz (SFSU) to Everyone:
from Mitch Turitz (SFSU) (privately):
What if you have an 035 that is really outdated and is what the OCLC master record is 019?
from Mark B. (Los Angeles) to Everyone:
Thank you.
from North American Professional Services to Everyone:
from Mark B. (Los Angeles) to Everyone:
Many thanks, lots to study.
from Mitch Turitz (SFSU) to Everyone:
which field for the P or e?
from Steve to Everyone:
So to add the p or e in whatever field, we would have to edit the file before importing to Alma, such as by using MarcEdit?
from North American Professional Services to Everyone:
Hi Mitch & Steve: you would either pre-process like Steve suggests or ask the provider of your MARC file to put "P" or "E" in a particular field/subfield for you.
from Steve to Everyone:
Thanks
from Sacramento State to Everyone:
Is it a requirement that the location codes in the 964$l exist in the institution?
from Sacramento State to Everyone:
Asking because you're using Chico's instance
from Sacramento State to Everyone:
cool
from maritime (privately):
How long / how many import jobs are retained in ALMA?
to maritime (privately):
There's no time limit or limit of numbers of jobs.
from North American Professional Services to Everyone:
from maritime:
How long / how many import jobs are retained in ALMA?
to maritime:
There's no time limit or limit of numbers of jobs.
from yvonne (CPP) (privately):
why out of 26 physical records only 19 processed?
to yvonne (CPP) (privately):
Keep watching - she's getting to it.
from yvonne (CPP) (privately):
Great and thanks, because of matching profile
from Mitch Turitz (SFSU) to Everyone:
Example of electronic record? Or mixed media?
from North American Professional Services to Everyone:
Hi Mitch - the sample file didn't include them. We could work with you outside the call on importing E or mixed files.
from Laurie Welling (privately):
We will be importing electronic records next week during the PDA demo. However, we won't be focusing too much on import profiles since they were covered today.
from Northridge 2 to Everyone:
In these functional calls do you want questions sent to Everyone or North American services group?
from Cal Poly SLO to Everyone:
Why wasn't there error message when locations didn't find a match?
from Northridge 2 to Everyone:
thank you
from Mark B. (Los Angeles) to Everyone:
So "unavailable" is a general (broader) signal of a problem, requiring (as you mentioned) specific study of the MMS specified...
from Mark B. (Los Angeles) to Everyone:
Thank you.
from Cal Poly SLO to Everyone:
thanks
from Mitch Turitz (SFSU) to Everyone:
Suggestion, in future examples, include mixed media examples.
from Northridge 2 to Everyone:
the import profile task force has draft polices on confluence will post link
from Northridge 2 to Everyone:
https://calstate.atlassian.net/wiki/pages/viewpage.action?pageId=48005183
from Northridge 2 to Everyone:
thank you!
from Mark B. (Los Angeles) to Everyone:
Many thanks Megan and Dolph, very fun and exciting and helpful.
from Samuel (privately):
Thank you!
from Sacramento State to Everyone:
Thank you!
from Janee Mason (HSU) (privately):
thank you
from Chris CPS to Everyone:
Thank you!