CSU Institutional Repository Metadata Dictionary
This dictionary contains the metadata fields available in ScholarWorks, definitions for each field, describes special formatting policies associated with a field, and denotes whether a field is mandatory or optional for each work type (M/O/NA). Please submit questions, comments, or suggestions via the Metadata request form.
Field | Definition | Formatting | Student Research | Publication | Research data | OER |
---|---|---|---|---|---|---|
Creator | The person or group responsible for the work. Usually this is the author of the content. | Personal names should be entered following a “Last name, First name” format, e.g., “Smith, John.” Note: Prefer existing controlled heading if available (LCNAF, VIAF, etc.) Examples
| M | M | M | M |
Title | A name to aid in identifying a work. | Sentence style case: Capitalize the first word and proper nouns. Example
| M | M | M | M |
Alternative title | An alternative name for the work, e.g. a translated title. | Sentence style case: Capitalize the first word and proper nouns. Example
| O | O | O | O |
Abstract or Summary | Free-text notes about the work. Examples include abstracts of a paper. | Free-text. | M | M | M | M |
Resource type | The type of resource being described. Controlled lists vary by work type. NOTE: more than one type may be selected | Choose from list. | M | M | M | M |
Advisor | A person under whose supervision a degree candidate develops and presents a thesis, mémoire, or text of a dissertation. | Personal names should be entered following a “Last name, First name” format, e.g., “Smith, John.”: Prefer existing controlled heading if available (LCNAF, VIAF, etc.) Examples
| O | NA | NA | NA |
Committee member | Person who served as a committee member in the creation or approval of the work. | Personal names should be entered following a “Last name, First name” format, e.g., “Smith, John.”: Prefer existing controlled heading if available (LCNAF, VIAF, etc.) Example
| O | NA | NA | NA |
Editor | A person, family, or organization contributing to a resource by revising or elucidating the content, e.g., adding an introduction, notes, or other critical matter. An editor may also prepare a resource for production, publication, or distribution. | Personal names should be entered following a “Last name, First name” format, e.g., “Smith, John.” Prefer existing controlled heading if available (LCNAF, VIAF, etc.) Examples
| NA | O | NA | NA |
Contributor | A person or group you want to recognize for playing a role in the creation of the work, but not the primary role. | Personal names should be entered following a “Last name, First name” format, e.g., “Smith, John.”: Prefer existing controlled heading if available (LCNAF, VIAF, etc.) Examples
| NA | NA | O | O |
Publisher | The person or group making the work available. Prefer the name of the publishing body. Use institution only for unpublished works. | Free-text. Note: Prefer existing controlled heading if available (LCNAF, VIAF, etc.) Examples
| O | O | O | O |
Sponsor | A person, family, or organization sponsoring some aspect of a resource, e.g., funding research, sponsoring an event. | Last Name, First Name (omit PhD., Dr., etc.). Note: Prefer existing controlled heading if available (LCNAF, VIAF, etc.) Examples
| NA | O | O | O |
College | The college or school within the university that the discipline belongs, or to which the creator of the work is affiliated. Controlled list based on campus authentication. | Choose from controlled list. To request revisions, please use the Metadata request form. | O | M | NA | O |
Department | The department within the college or school granting the degree, or to which the creator of the work is affiliated. Controlled list based on campus authentication. | Choose from controlled list. To request revisions, please use the Metadata request form. | O | M | NA | O |
Degree level | The degree level being pursued, or the degree achieved as a result of the resource. | Choose from controlled list:
| O | NA | NA | NA |
Degree name | The name of the degree being pursued or the degree awarded as a result of the resource. | CHECK WITH CO REGARDING MASTER LIST | O | NA | NA | NA |
Date issued | Date of formal issuance (e.g. publication) of the work. If work is not published, then record the date published in ScholarWorks. | Follow ISO 8601 guidelines. Examples
| O | M | O | O |
Date copyright | The date of copyright. | Follow ISO 8601 guidelines. Examples
| NA | O | NA | NA |
Extent | The size or duration of the resource. | MWG TO REVIEW FORMATTING | O | O | O | O |
Subject | Headings or index terms describing what the work is about; these do need to conform to an existing vocabulary. | Search box queries FAST subject headings. Uncontrolled terms are also accepted. Examples
| O | O | NA | O |
Keyword* | Words or phrases you select to describe what the work is about. These are used to search for content. | Free-text. | M* | M* | M* | M* |
Language | The language of the work's content. | Follow ISO 639-2 guidelines. Examples
| O | O | O | O |
Rights statement** | The rights statement describing the underlying rights status of the resource. | Choose from controlled list. | O | O | M | M |
Rights note** | A free-text rights statement describing a resource. This may be local description which extends upon the rights statement (above) or other descriptive terms. | Free-text. Example
| O | O | O | O |
Rights URI** | A free-text rights statement describing a resource. This should be a URI to a resource that offers descriptive terms. | Free-text. Examples
| O | O | O | O |
Rights holder** | A person, family, or organization who owns any one of the exclusive rights of copyright in a work. These include the right to (1) reproduce the work, (2) prepare Derivative Works of it, (3) distribute copies of it, (4) perform it publicly and (5) display it publicly. | MWG TO REVIEW FORMATTING | O | O | O | O |
Related URL | A link to a website or other specific content (audio, video, PDF document) related to the work. An example is the URL of a research project from which the work was derived. | Free-text. | NA | O | O | O |
License** | Licensing and distribution information governing access to the work. Select from the provided drop-down list. | Choose from controlled list. | NA | NA | NA | O |
Publication status | The status of a document that has been received from the author(s) by an editor or a publisher for potential publication, and then has been sent to independent reviewers for their comments as to its suitability for publication, prior to receipt of such reviews. | Choose from controlled list. | NA | O | NA | NA |
Bibliographic citation | A bibliographic reference for the resource. | Include sufficient bibliographic detail to identify the resource as unambiguously as possible. Prefer the formatting: Creator (Date): Title. Publisher. (Resource Type). Identifier Examples
| NA | O | NA | NA |
Time period | The temporal extent reflected in the resource. | Free-text. | O | NA | O | NA |
Geographical area | The spatial region reflected in the resource. | Free-text. | O | NA | O | NA |
Identifier | A unique handle identifying the work. An example would be a DOI for a journal article, or an ISBN or OCLC number for a book. | Free-text. | O | O | O | O |
University | The university granting the degree. | Free-text. | O | O | NA | NA |
*Please note: Keywords are currently a requirement in Hyrax, but will be removed in the next release.
**For questions regarding copyright, rights statements, or licenses, please contact xxxx@csu.edu