2019-10-11 Meeting Agenda & Notes

1:00-1:10

Welcome Agenda Setting

John Wenzler

1:10-1:30

Committee Updates

All

Fulfillment:

· The date for the next open forum has been moved back to 11/7 to allow for full participation by the functional committee members and to allow for more time to work on Letter/Notices templates. The topics will include discussing the pros and cons of Anonymization and the steps to take to enable the feature. Other topics will include release highlights over the last few releases, as well as purging users and Letter/Notices.

· There had been a few campuses mentioning that they had patrons with role expiration dates. This was usually a function of manual record creation, but a report was put in the Institutional Analytics Verified folder to allow campuses to check if they have any patrons with expiring roles. This includes staff within Alma that might have expiring roles(Shared Folders -> Community -> Reports -> Institutions -> CalState -> Fulfillment -> Vverified Reports -> Users). Another report that was put in the unverified folder for further testing was one which produces all patron records with purge dates (Shared Folders -> Community -> Reports -> Institutions -> CalState -> Fulfillment -> Unverified Reports -> Users).

· Course Reserves Environmental Scan interviews are ongoing. There have been 7 campuses interviewed so far with 4 more scheduled over the next 2 weeks. Last week’s meeting minutes will show some of the highlights from these conversations. The goal is to produce a report highlighting the unique practices of the Course Reserves units and make recommendations for best practices.

Resource Management:

1. Committee member Lia Ryland will be presenting at the next Tech Services Open Forum, 10/10/19, 11am, on “Using Python to Edit/Populate Enumeration”.
   
   

2. NACO funnel project update- Samuel (NACO funnel project coordinator), Israel, and Luiz are working on a way for CSU campuses with authority control needs, but no funnel project participants, to submit name authority record requests.
   
   

3. LCSH topical heading Illegal aliens- In 2016 the Library of Congress decided to cancel/revise this term. The House of Representatives then ordered LC to continue using the term. Recently, a call went out from the ALCTS Subject Analysis Committee to libraries and consortiums asking whether any of us have sought any local alternatives. This call prompted conversations within our consortium. Luiz and Israel have prepared some options for potential approaches. Luiz will present these options at the next TS Open Forum on 10/10/19.

The Resource Management Functional Committee’s next meeting is this coming Monday, 10/14/19.

Analytics & Assessment

• The Analytics and Assessment Functional Committee will meet Wednesday to discuss task force assignments and deliverables.

• Analytics FC members identified a coding error in the XML output of the patron load processing scripts resulting in display issues in Alma patron statistical categories. A fix was forwarded to David for the CMS group.
  

1:30-1:40

Survey Results – Steering Committee Priorities

John Wenzler

See Results

John’s strategy and approach

1:40-2:00

Ex Libris Contract Negotiations Surveys

brandon dudley (Unlicensed)

Surveys to review:

• Dean’s Survey – goal is to get the decision-makers’ perspective on Alma/Primo performance as well as what issues they have heard from their library

• Functional Committee survey – goal is to get a sense of the issues, missing features and functionality that every part of the system is experiencing. I expect this to be completed by the Chairs with input from other committee members and practicioners. Link is here: https://forms.gle/iD3JFkuqkoRkFsB5A

• Staff survey – goal is to get a sense of the individual perception of Alma and Primo as well as cross-functional issues or anything that otherwise would not “fit” in a functional committee survey. Link is here: https://forms.gle/rViRZRERAMsrkRG39

2:00-2:10

Confluence Permissions

David Walker

2:10-2:30

Clarifying Process of implementing ULMS Policies and Procedures

John Wenzler brandon dudley (Unlicensed)

This came up as a high priority issue in the Steering Committee Survey.