Reports set up in Analytics to help you

The reports are here:  /Shared Folders/Community/Reports/Institutions/CalState/ACRL IPEDS Official ULMS folder

Copy the reports to My Folder before running them
- You can copy the whole folder at once!
Read the notes and instructions in the description before opening or editing a report
There are some fields, such as location, and some metadata, such as default resource type, that require each institution to customize the report
- We have provided prompts to help with this, but you will need to interpret the ACRL/IPEDS instructions in order to make best use of the prompts
- In some cases, you may still have to edit and customize the report
Not every ACRL question can be answered using Analytics, and some reports will only give you part of the data you need
Usage data reports will only report on the data you have loaded, manually or via SUSHI
There is one folder labeled Run in the IZ
- From your IZ login, copy this folder to My Folders and run these reports in the IZ
There is a second folder labeled Run in the NZ
- This is for e-resources reports that must include e-resources shared in the NZ
- From your NZ login, copy this folder to My Folders and run these reports in the NZ

Essential resources

Run Library Collections (lines 40-44) reports on July 1, or as soon after as practical
Regardless of when reports are generated, run Library Collections reports as a "snapshot" of the collection on that day
- There is no simple way to filter out items/portfolios added after July 1 and add back items/portfolios withdrawn after July 1; it's especially problematic for portfolios where there's a fair amount of addition/deletion activity at any time
Count document delivery, ILL, and pay-per-view expenses in Line 22 (e.g. Reprints Desk, Get It Now)
- ILL costs that can't be separated from the cost of the ILL software should be counted along with Bibliographic Utility costs in Line 25
Count DDA Short Term Loan (STL) expenses in Line 22
Count DDA triggered purchases in Line 20 (and 20a for ebooks)
Include ECC resources in Library Collections counts
Gather and load your own usage reports (manually or using SUSHI) for all resources, including ECC and other SDLC resources
- Usage will NOT be centrally loaded to Alma to avoid duplication, as vendors do not distinguish the license source when reporting usage on their entire platform
When reporting BR2 usage for platforms such as Ebook Central that count every pageview, add a comment that data from these platforms is included in the total