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The Metadata Working Group (MWG) kicked off a Field of the Month initiative in October 2021. This project is intended to help ensure that we move forward with implementing last year’s recommendations for revisions to a variety of fields, many of which are still in the planning stage because they are dependent on metadata clean-up and/or we have not made a decision on our tolerance of metadata inconsistencies.

Each month for the next year, we will highlight one ScholarWorks field, rolling out revised help text on the work forms and guidance to campuses for required vs. optional metadata clean-up. This information will be shared at each Open Forum meeting (the first Friday of each month) as well as through subsequent email communications. Changes will also be tracked in the Metadata Change Log.

For additional background information, please consult the MWG slide deck from the October 1, 2022 Open Forum.

Batch Metadata Editing Instructions

If you are not yet familiar with the batch metadata editing process for ScholarWorks, please consult the training documentation created by David Walker.

Schedule of Changes

October-November: Title

Overview

In 2020-2021, the MWG identified the need for additional clarity regarding capitalization practices for the Title field, which formerly advised users to capitalize the first word and any proper nouns, as shown in the screenshot below.

Title help text reads enter the main title of the work with the example of Places to see in San Francisco and guidance to capitalize the first word and any proper nouns.

In keeping with the 2020-2021 recommendation of the MWG, David Walker has updated the Title field help text to allow for sentence case or title case capitalization. The help text now also links to a title case converter, as shown in the screenshot below.

Clean-up Recommendation: Optional

The MWG has not identified clean up of existing Title metadata that is not in compliance with the above change as a requirement. However, campuses are welcome to undertake this clean up, and a recommended process is outlined below.

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