ACRL Webinar Notes

General Information

• ACRL and IPEDS information
  • Includes deadlines and links to survey sites
• Training Resources
  • Start here! - includes documentation and tutorials for Alma Analytics and more
  • Contact the Assessment & Analytics group for specific needs
    • We are happy to help work out tricky reports and are especially interested in developing analyses that may be used by multiple campuses
    • Email the Assessment & Analytics group
    • Subscribe to the ULMS-Analytics listserv
    • Join Slack channel #Analytics
• Shared Reports
  • Analytics Catalog:  go to Shared Folder/Community/Reports/Institutions/CalState/Assessment and Analytics/ACRL_IPEDS
  • Copy the report to your local folder
  • Reports will be set up as much as possible, but may require customization depending on local practices
• Other information
  • As always, many survey questions will require data from outside of Alma (staffing, services, etc.)

Expenses (Q. 01-31)

• Staffing Types, FTEs, and Expenses (Q. 01-09)
  • Answerable using Alma Analytics?  NO
    • Use campus accounting and HR systems as normal
• Expenses (Exclude Staff) (Q. 20-31)
  • Materials / Services Expenses (Q. 20-23)
    • Local spend
    • CO spend (ECC)
  • Operations and Maintenance Expenses (Q. 24-27)
    • Local spend
    • CO spend (services such as SFX and QuestionPoint)
  • Total Expenses (Q. 30-31)
    • Calculated from lines above

Collections (Q. 40-44)

• Library Collections
  • Physical Books (include government documents)
  • Digital/Electronic Books (include government documents)
  • Books [volume count]
  • Digital/Electronic Databases
  • Physical Media
  • Digital/Electronic Media
  • Physical Serials
  • Digital/Electronic Serials

Institutional Repositories (Q. 50-51)

• Items contributed, Item usage
• Answerable using Alma Analytics?  NO

Library Circulation / Usage (Q. 60-63)

• Library Circulation / Usage
  • Total Physical Circulation
  • Total Digital/Electronic Circulation or Usage
  • E-book usage
  • E-serials usage

Information Services to Individuals (Q. 64-67)

• Transactions, Consultations, Virtual Reference Services
• Answerable using Alma Analytics?  NO

Locations (Q. 68)

• Answerable using Alma Analytics?  NO
• Number of branch and independent libraries–not the same as Alma locations/libraries

Information Services to Groups (Q. 70-71)

• Answerable using Alma Analytics?  NO

Hours (Q. 72)

• Answerable using Alma Analytics?  NO

Gate Counts (Q. 73-74)

• Answerable using Alma Analytics?  NO

Interlibrary Loan Services (Q. 80-82)

• Total interlibrary loans and documents provided to other libraries (Q. 81)
  • Answerable using Alma Analytics?  NO for 2016-17.  Partial (CSU+) for 2017-18 and beyond.
  • ILL-01 Returnable:  starting next year, include CSU+ lending transactions here, as well as all other physical lending.  Analytics report will be available for CSU+.
  • ILL-02 Non-returnable:  count as usual
• Total interlibrary loans and documents received (Q. 82)
  • Answerable using Alma Analytics?  NO for 2016-17.  Partial (CSU+) for 2017-18 and beyond.
  • ILL-03 Returnable:  starting next year, include CSU+ borrowing transactions here, as well as all other physical borrowing.  Analytics report will be available for CSU+.
  • ILL-04 Non-returnable:  count as usual
    • Note for institutions using short-term loans (STL) as part of a Patron-Driven Acquisition (PDA) or Demand-Driven Acquisition (DDA) program:  include STL in your count of non-returnable borrowing transactions.

Student Enrollment

• Answerable using Alma Analytics?  NO
• Consult your campus office of Institutional Research and the Common Data Set
• FTE is based on credit hours in a 12-month period (for semester schools, 30 = 1 undergrad; 24 = 1 grad)