2024-09-16 Meeting notes

Item 

Who & Time

Notes

Introductions

Everyone (5-10 min)

• Name, institution, title/short description of your role

• Your experience with analytics/data processing

• Your personal goal as a member of the committee for this AY

Announcements/ Reminders

Jung Ah Lee (10 min)

• Vice chair - Any interest? (ULMS/COLD structure requires that all committees have one)

• Meeting times for the rest of the AY

  • Please enter # of meetings that you cannot attend here: 

  • https://docs.google.com/spreadsheets/d/14tkjOh8Er9rD69V3wUNtmQolkqj0n-QmY_nV44YwIRI/edit?gid=0#gid=0

• https://calstate.atlassian.net/wiki/spaces/ULMSR wiki/confluence

  • 23/24 Meeting Notes

  • The open forum notes are also listed on the above page. These notes have the recordings and the slides from the open forums.

• ULMS Analytics listserv - ulms-analytics@lists.calstate.edu

  • Listserv Info

• Slack #analytics channel

• Google drive for the committee coming soon.

Updates/highlights from IGeLU 2024 Conference

Christina Hennessey (5-10 min)

Upcoming training

Jung Ah Lee (5 min)

• Alma Analytics: Become an Expert

  • 8 webinar sessions, each 90 minutes

  • First one on September 18th

  • See Alma Analytics: Become an Expert - Ex Libris Knowledge Center (exlibrisgroup.com)

Agenda for the academic year

Everyone

• Analytics Consortial Folder clean-up

  • See below.

• Open Forum

  • Continue monthly/bimonthly?

  • Promote learning & sharing

  • Share highlights from webinars/training sessions

  • Share tips & tricks on analytics - functions, regular expressions, etc.

  • Share your reports & dashboards

  • Christina brought up that some of the small CSU’s may not have SUSHI setup and could benefit from another presentation.

• Anything else that you’d like to do as a member of this committee?

  • Reports/dashboards that you’d like to build/customize as a committee?

CSU Analytics Consortial Folder Clean-up

Jung Ah Lee

• CSU Libraries’ Alma & Primo Analytics Consortial Folder Policy

  • Presented & opened for feedback at the open forum on 4/25/2024. There was no feedback received from anyone outside of the committee.

  • Finalized & posted on the wiki on 5/31/2024

• Available tools and helpful documents

  • Analytics usage tracking dashboard - /shared/California State University Network/Dashboards

    • We noticed last year that there’s no field that shows whether a report still exists or has been deleted.

• What’s been done so far:

  • CSU Analytics Consortial Folder Review History

• What are the next steps?

  • What to do with folders such as Rapido that are at locations that currently don’t follow the policy.

  • Folders that were marked for deletion but did not get deleted.

  • Any folders that you’d like to tackle next?

  • Discuss more in detail at the next meeting?

• Other related topics

  • Protecting certain sub-folders under the Consortial folder by Removing Delete Permission in Alma Analytics

  • Ticket to Ex Libris?