Minutes

Presenter

Topic

Time

Minutes/Notes

45

Lunch

12:00

15

Welcome and introductions, announcements

12:45

Thank you to our host at Cal State LA!

Around the room (including virtual) introductions.

Announcements on future agenda items;

• Scheduling opt-in Presentation by REVEAL Digital, Mark will facilitate presentation for COLD members. Northridge and East Bay are current partcipants

• Leslie will coordinate with Scott to schedule a zoom meet with the new Associate Vice Chancellor of Academic Programs, Dr. Laura Massa. We’ll aim for June

• Equitable Access in September COLD (Scott/Mark)

We encourage nominations for committees

rll

Approve minutes - February 2023 meeting

1:00

https://calstate.atlassian.net/wiki/spaces/COLD/pages/2724593665/COLD+FULL+Meeting+Agenda+February+2023

Approved!

Committee Chairs/Liaisons

Standing Committee Reports:
Amy Kautzman (SRDC liaison); Scott Walter (Student Success Chair); Cyril Oberlander (STIM Chair); Tracey Mayfield (ScholCom)

1:20

Note: CO office staff at ELUNA, see reports

Student success: Interest in a retreat for next year; collecting evidence of student success innovations and partnerships developed during pandemic, hoping to get survey instrument before passing to next Chair, Tracey

SRDC: getting feedback on communication. There’s a strong steering committee. Later this meeting will work on ECC. JSTOR EBA passed 100%. Kudos to Ann! Encourage volunteers for committee participation.

STIM report forthcoming. Carlos is Chair next year.

Scholarly Communications: one member closer to filling the committee. Mike is incoming Chair.

For Digital Repositories Committee, please see most recent update.

• Mark asked if anyone else had issues with embargos during SW migration; has this been rectified? Will ask David

30

David Walker, Brandon Dudley, Chris Lee

(via zoom)

Rapido Year One report and discussion

2:00

• Chris summarized the report, including challenges that were fixed before go-live and ongoing issues. Local copies and partner libraries not being prioritized in list are a problem. Actively being worked on by Ex Libris.

• Copyright options available such as purchase options apps and Get It Now. Also Price Tracking widgets.

• Average turnaround times have improved over ILLiad by an average of two hours.

• Electronic lending is up.

• Examining options for lender of last resort.

• Asking libraries to join the US West & US pods if they have not already.

• Costs could be a wash/even decrease

Shout out to Brandon for his work for us!

Amy/SRDC

ECC Criteria and Procedures

1:20

ECC=Electronic Core Collections paid for by Chancellor’s Office. Amy reviewed the draft criteria. Mark moved to adopt; Emily seconded; all in favor. Ann reviewed the procedures for opt-in, applying responsibilities to additional committees (e.g. analytics) Karen moved to adopt, Ron seconded, all in favor.

Scott asks where these documents will live? Consider in a policy section. Rebecca will follow up with David on placement on the wiki.

Leslie

Changes in CO office

1:40

Library staff are part of Academic & Student Affairs, leadership change as Alva is going to CSUF. We’ll have a chance to meet with Dr. Massa next month.

2025 goals for course material affordability as part of governor’s compact. If we meet these (plus other criteria) there will be a 5% systems increase

Will be recruiting SDLC and Brandon’s positions. Brandon is hired as a consultant for the time being after his employment ends.

15

Mitch Avila via Zoom

Provost update

3:00

Board of Trustees meeting coming up, items of interest include presentation from financial sustainability task force. PACE units proposals. Announcement of new Chancellor is a bit further in the future.

30

Provost Avila and all

Focused leadership portfolio at CO’s office

3:15

The Provost and COLD spoke about the opportunity to make proposal to an incoming Chancellor.

• Representation at the Research and IT groups for COLD would be helpful, historical examples discussed

• Discussed importance of articulating what the position would do

• Key points: communication, advocacy, resources and recognizing efficiencies

• Strategic planning

• Next steps: Task Force Tracey, Carlos, Emily, Amy, Ann

50

Deans' Hour

4:00

60

Breakfast

8:00

15

Karen Schneider

Meet Laura Alamillo, soon-to-be interim Dean of the Library at SSU (in addition to her role as Dean of the School of Education) via Zoom

9:00

20

Sandra Bozarth

DEIA Task Force Recommendation for Next Steps

9:15

30

Ron Rodriguez

Strategic Planning

9:35

15

Emily Bonney and all

Officers for 2023-2024; vote

10:05

• Ron is incoming Chair

• Rebecca nominated for incoming secretary

• Mike is nominated for Vice Chair

• Tracey is incoming Chair of Student Success

• Carlos is incoming STIM Chair

• Jen is incoming (senior) SRDC liaison

• Adriana nominated for junior liaison for SRDC

• John Wenzler is incoming liaison to UMLS

• Cyril nominated for Vice Chair for Scholarly Communications

• John Wang nominated for Vice Chair for STIM

• Bernadette Muscat is incoming Vice Chair for Student Success

10

Ron

COLD Dates and Places for AY24

10:20

20

Ann Roll

MARCive and CRDP

10:30

20

CO Office personnel changes impacts

10:50

20

Carlos Rodriguez

CSULA Highlights: Center for Academic Success and Center for Faculty Excellence

11:10

30

Campus Updates

11:30

Lunch & Open Discussion

12:00

Optional Cal State LA Tour Special Collections

12:30