2021-09-15 ULMS Steering Committee Meeting Agenda

1:00-1:05

Welcome

brandon dudley (Unlicensed)

1:05-1:15

Introductions

All

1:15-1:30

COLD Update

Adriana Popescu David Walker brandon dudley (Unlicensed)

1:30-2:00

Committee Agendas

Functional Comm Chairs

2:00-2:15

Committee Business

• Cross-functional Committee ideas

  • Standardize Alma User Groups

• New Committee Task Forces

  • Inclusive Description Task Force (Resource Management)

2:15-2:30

Structure of Future Meetings

brandon dudley (Unlicensed)

Assessment & Analytics

• We met in July & Sept 2021

• Introduction of all members on committee

• Elected Kevin Phillips of Fullerton as Vice-Chair

• Covered expectations of the committee

• Decided on 2021-2022 goals for the committee

• Reviewing committee wiki & documentation and plan for updating

• Reviewing ACRL Statistics Analytics folders and plan for updating

• Reviewing Analytics folders in general and plan for updating and setting policies

• Items in enhancement voting related to Analytics

• Updates from ELUNA Analytics Community of Practice

Discovery

DFC started meeting in June 2021. Since that time the following items have been accomplished: 

• Ian Chan will serve as Vice-Chair

• Planned and Held Primo VE Go Live Open Forum (July 9th)

• Presented Go Live Schedule, checklist, and norm rules requests

• Recording available on the discovery wiki

• Planned 2021/22 Meeting Schedule

• August 13th @ 1pm - Open Forum - Primo VE Wrap Up

• August 27th @ 1pm - Open Forum - Primo VE Wrap Up II

• September 10th @ 1pm - DFC Meeting

• October 8th @ 1pm - Open Forum - TBD / Primo VE Tips and Tricks

• November 12th @ 1pm - DFC Meeting

• December 10th @ 1pm - Open Forum - TBD / Primo VE Tips and Tricks

• January 14th @ 1pm - DFC Meeting

• February 11th @ 1pm - Open Forum - TBD / Primo VE Tip and Tricks / UI Survey Progress

• March 11th @ 1pm - DFC Meeting

• April 8th @ 1pm - Open Forum - TBD

• May 13th @ 1pm - DFC Meeting

• June 10th @ 1pm - Open Forum - TBD / UI Survey Results

• Determined 2021/22 Priorities

• Central package review

• Removed elements that caused issues in VE

• Added ability to hide links in the links section of the fill record details

• Norm Rules Support Structure 

• Worked with NRTF to determine best practices for requesting new rules

• Training sessions and online documentation

• Held multiple Open Forums and provided documentation on the wiki for common Primo VE configurations

• UI/UX Evaluation

• Gabriel Gardner and Heather Cribbs are working on a comparison between Primo and Primo VE UI/UX metrics. Preliminary findings will be discussed at the November DFC meeting.

• Relevancy ranking

• Managing Primo VE updates

• The DFC will communicate relevant updates to the larger discovery community when applicable.

• Slack vs. Teams

• Discussed the possibility of using Teams to store communication and files for discovery related information. Teams can save more information than Slack can. However, an informal poll to the discovery group suggested that a combination of Slack, listserv, and wiki are desired at this time. 

• Held two (2) Post Go live open forums to provide relevant configuration assistance and asses the scope of issues campuses are having. Recordings of both session available on the discovery wiki.

ERM

Fulfillment

• Began meeting biweekly in August 2021

• Introduction of all members on committee

  • Rachael-Joy Davis volunteered to be Vice-Chair

• Determined 2021-2022 FFC Goals

  • Finalize Cal State Walk-In User Policy

  • Leganto Support - Reach out to CSUs using Leganto 

  • Review Alma/Primo Release Notes to provide updates to 

  • Re-opening/COVID Support 

• Planning for a Fall and Spring Open Forum

Resource Management

The RMFC's first meeting was on August 3rd.  Updates and activities:

• Pam Anan is serving as co-chair, to take over as chair next year.

• Made introductions and reviewed the confluence site

• Started a Trello board to track ideas and issues for the committee

• Drafted the Inclusive Description Task Force proposal: Inclusive Description Task Force

• Discussed documentation on confluence and will tackle local fields in Primo VE documentation first

• Discussed Worldshare Record Manager, and members of the committee will be testing this software 

• Discussed state of cataloging and metadata staffing at the CSU and work we can undertake to advocate for positions

Planned topics and activities for this year: RMFC Agenda 2021 - 2022

Resource Sharing