Page Comparison

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Collection Development: The cooperative approach between EAR and SDLC for researching new e-resources, setting up trials, acquiring new shared e-resources will continue and will now also include at least two members of the Electronic Resources Management (ERM) Team to work with EAR. (NEED A POST-MIGRATION TEAM-DOESN'T NEED TO BE THE SAME MEMBERS).  It is recommended the ERM Team, in conjunction with EAR, work with Analytics to generate reports displaying sufficient overlap of e-resources to acquire a new shared e-resource or provide data that may mitigate the removal of a shared e-resource from the ECC.  (WORK ON HOW TO COMMUNICATION BETWEEN ALL GROUPS)

Licenses: Our goal is to help simplify management of shared resources and that included licenses for the ECC and Opt-in shared e-resources.  Managing licenses for shared e-resources will be a joint effort between SDLC and the Alma Network Zone (NZ) administrator. 

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• Choose Central Office for library
• Choose Licenses under Acquisitions Infrastructure (under ALMA drop-down menu)
• Add License > Manually > Next (may not need to add licenses manually if we can import them from 360 Migration project -skip to Add License to Database section if license exists)
  • License Type = Negotiation
  • ----Name for license- JSTOR Arts & Science databases (pulled from SDLC license agreement?)
  • -----Name license code – JSTOR
• Make changes and add start dates and signed dates to Summary tab
  • ----Added signed on dates –info from the database agreement
  • ----picked available names for Signed by (names from SDLC and ??? Need to be added)
  • ----picked CSUCO for Licensor
  • Save these changes
• Open up new License again
                
  • Go to Negotiation Details tab
  • Click on Add Member
  • Click on Select Member > Choose SJSU as example (can pick more than one)-it is the library that is
                
  • Click on Select
                 Add
  •  Add in details for member- cost of the database subscription, renewal cycle and start/end date of license > Save record  (COST OF DATABASE-WHAT HAPPENS WHEN IT ONE SINGLE FUND FOR ALL LIBRARIES?)
                
  • Go to License Terms tab – add in terms of the license
                
  • Save changes

  Now add this license to the database

  • Go to Repository to search for electronic collection (database name) under Resource Management                (if database is not already active in the NZ)
    • Search NZ for e-collection first
    • Click on Alma drop down
    click
    • Click on Repository search
    click
    • Click on Community tab
  • Find Electronic Collection > where Electronic Collection Name > contains <name of database>
  • Locate the correct database and click on Order link
  • Fill in Order details
                  
    • Purchase type = Electronic Collection Subscription
                  
    • PO Line Owner = Central Office
    • Now Link the POL (Purchase Order Link) to the License > Click on the Create PO Line link
    • Add in necessary details for POL
                    
      • Choose a License –pick a vendor record (JSTOR in this example)
                    
      • Choose Material Supplier –pick a vendor record (JSTOR in this example)
                    
      • Enter in List Price (not sure what amount this should be -whole price for JSTOR or smaller amount for each JSTOR database????)
                    
      • Then choose the ECC Fund
                    
      • Click Select
                    
      • Click on the FUND button to add the fund
                    
      • Enter in renewal dates
                    
      • Click Go
                    
      • Fix any alerts that may pop up
      • Set up Group Settings
      • Go to Group Tab
      • Add library
      • Save changes

      (THERE IS A PROJECT WITH EX LIBRIS AND TWO 360 LIBRARIES TO MIGRATE LICENSE TERMS AND INFORMATION TO ALMA-WILL ADD MORE SHARED LICENSE INFORMATION HERE)

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