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Announcements

Jung Ah Lee

• 1st Thursday at 2 PM will be our regular monthly meeting time for the rest of the AY.

  • Next meeting Nov 7th.

• 1st Wednesday at 2 PM will be our regular open forum time.

  • First open forum Nov 6th.

• Google drive (folder) - https://drive.google.com/drive/folders/1z7KN14ijulhoLRP0wd8JbhqAeW2K0gQt?usp=sharing

  • Everyone should have Editor access to this folderMost members confirmed that they have access.

  • A “working” folder. Anything final should be posted here on Confluence.

  • A shortcut to last year’s documents has been added. Need to work on copying the actual files onto the “drive.”

• Vice chair - Any interest?

• NZ Alma Analytics access?

  • For NZ Alma Analytics, you first need a login to NZ Alma. URL for NZ Alma is different from your institution’s Alma. - https://csu-network.alma.exlibrisgroup.com/mng/login

  • Christina is out, returns 10/10. Before then, if you need a login to NZ Alma or need to reset the password, email library@calstate.edu.

  • To run the Analytics usage tracking dashboard and some of the reports for ACRL, you need to login to NZ Alma analytics.

• ULMS Analytics listserv - analytics@exlibrisusers.orgHelp

  • To join the Analytics mailing list, send an email to join-ulms-analytics@lists.calstate.edu from your work email address.

  • To post to the Analytics mailing list, send an email to ulms-analytics@lists.calstate.edu from your subscribed email address.

• Helping people asking for help on the #analytics slack channel and ulms-analytics listserv is one of the things that we do as a committee. If you are available and knowledgeable for any questions on those two channels, please help.

• Alma analytics listserv - analytics@exlibrisusers.org

  • Refer to https://exlibrisusers.org/postorius/lists/analytics.exlibrisusers.org/ on how to join.

Upcoming/past Training/webinars

Jung Ah Lee

• Alma Analytics Become an Expert continues. Recording available and linked from this page.

• ELUNA learns – Alma Analytics – 10/9/2024

  • 3 hrs, 3 presentations (same ones from ELUNA 2024) - will be recorded and available for 1 year.

  • Free if your institution is an ELUNA member.

• Recordings from IGeLU - login shared by Christina - https://docs.google.com/spreadsheets/d/1-WLdy_C8HlyHSaAPzTEBCv425pAvtMl68q7i-gHmPOY/edit?gid=0#gid=0

  • If a login is needed, email Jung Ah/Christina (after 10/9)

• Introduction to MixPanel for Primo: Core Reporting Features (recording)

  • Information on MixPanel: User Engagement Analytics - Mixpanel, Mixpanel for Primo VE Customers

• SUNY mid-winter conference coming up in January

Open Forum

• Open forum date again is Nov 6th at 2PM.

• Jung Ah will put together an agenda and send out an invite for the Nov open forum to ulms listservs.

• Agenda

  • Recent analytics releases - ULMS Assessment & Analytics Open Forum November 2024 - Google Slides, only the highlighted parts will be announced (presenter: Jung Ah)

  • Highlights from Alma Analytics: Become an Expert

    • Maybe cover upto session 4?

    • Anyone interested in presenting?

  • Related tips & tricks

    • Anyone interested in presenting?

  • Other topics?

    • Anyone interested in presenting?

  Planning meeting - do we need one?

  • sessions 1-4 and related tips & tricks. (presenter: Jung Ah, no other volunteers)

  • No other topics were proposed for this open forum.

• We do not need a planning meeting for Nov open forum.

• Elizabeth volunteered to present on ACRL for our December open forum.

  • At our next meeting, we will look at the last year’s open forum presentation from on ACRL.

  • During Dec open forum, we will need to remind people about NZ analytics.

ACRL survey?

• Proposed elimination of the Academic Libraries component from the Integrated Postsecondary Education Data System (IPEDS)

  • https://www.regulations.gov/docket/ED-2024-SCC-0040

  • Cannot find information other than posts related to comments - https://acrl.ala.org/acrlinsider/save-the-academic-libraries-survey/ , https://acrl.ala.org/acrlinsider/comment-on-proposed-removal-of-the-academic-libraries-component-from-nces-ipeds/

• Per Christina, the petition was signed, but nothing has changed so far. Thus, we should continue with gathering stats for the survey as we have done before.

CSU Analytics Consortial Folder Clean-up

• https://calstate.atlassian.net/wiki/x/JYB1t

  • Questions?There were no questions.

• What’s been done so far:

  • CSU Analytics Consortial Folder Review History- Keep tab & Deleted tabs

• How to proceed, how to look up usage

  • Analytics usage tracking dashboard - /shared/California State University Network/Dashboards

    • Reminder: deleted reports are included

    Checking usage for every individual report might be too much work.

    • Design Analytics role was added to the Analytics usage tracking dashboard as an object so that everyone in the committee can access the dashboard from Alma menu.

      • Go to Alma > Analytics menu > Shared with Me > locate the dashboard > click on the View full report button.

  • Trying to take on a top down approach to avoid having to look up usage for individual reports as much as possible.

    • We can deliver the usage for all subfolders and reports

    in

    • within a folder to the owners of the folder and let

    them

    • the owners know that the ones with no usage in the past 24 months will be deleted.

  • Announce to the listserv and the Slack channel on what is being reviewed for deletion and move them into Review for Deletion folder.

  • List everything that we delete or decide to keep after review under the appropriate tabs on CSU Analytics Consortial Folder Review History.

    • Jung Ah to add Deleted 2024-25 tab.

• CSU Analytics Consortial Folder Review History - Under Review tab - Folders that may require moving

  Rapido, CSU+ and Review for Deletion

  . These folders are directly under the California State University Network folder. This does not follow the current policy. Should these be moved to the Reports folder or should we update the policy?

  • Rapido - Moving reports that the dashboards point to will break the dashboard. So we will make changes to the policy to note one special exception for this folder but any future folders should be under Reports.

  • CSU+ - Laura will contact Chris Lee regarding this folder with a report on usage of this folder attached. Jung Ah will also follow the same email thread to ask about any reports under the Rapido folder that could be deleted.

  • Review for Deletion - We will keep this folder at the top level (where it is right now.) The folder should be named in the policy. We decided that we will move the folders being considered for deletion into this folder and wait 6 months after that before actually deleting the folder. We will make changes to the policy to reflect this.

    • Once changes are made to the policy, the updated policy will be posted to the listserv and Slack.

• CSU Analytics Consortial Folder Review History - Under Review tab - Folders that were marked for deletion but did not get deleted.

  • Summer Meeting, CalState Testing Procedures, Reports from ULMS August 2019 meeting at CO

    • Jung Ah will post about these folders on the listserv and Slack and move the folders into the Review for Deletion folder.

• Any folders that you’d like to tackle next?

  • Maybe the folders under the Reports folder that don’t meet the policy like the Fulfillment folder?

  • Anyone interested in running the usage reports and contacting the owner? If no owner can be identified, just post to Slack and ULMS Analytics listserv with the usage report attached.Please add to the Review tab of CSU Analytics Consortial Folder Review History

Wiki/confluence cleanup?

• Functional committees and task forces are not current.

  • Are there any that we want to keep?

    • /wiki/spaces/ULMSR/pages/79369728

• • We briefly went over how this is something that we could tackle this AY if time allows. We need to talk about it more if anyone is interested in taking this on.