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Here is a complete list of record exports that you will provide to Ex Libris for the test load migration. |
All campuses will provide:
| Record type | Format |
|---|---|
| Bibliographic records | .mrc format |
| Item records | csv format |
| Patron records | csv format |
Current loans/checkouts, note for Link+/Circuit | csv format |
| Current requests that are on the holdshelf | csv format |
| Item secondary file, not mandatory | csv format |
All campuses will also provide:
| Record type | Format |
|---|---|
A list of suppressed bib record numbers that represent the suppressed bib records on your system | csv format |
P2E list of bib record numbers for bib record numbers that represent electronic resources | csv format |
Depending on your checkin record and holding record design, you will provide one or more of the following:
| Record type | Format |
|---|---|
| Checkin records | csv format |
| MARC holdings records | .mrc format |
| Holdings records from the summary statement in the bib | Included in the *.mrc bib record export |
If you are migrating acquisitions data, you will provide:
| Record type | Format |
|---|---|
| Order records for open orders | csv format |
| Order payments from the PAID field in order records | csv format |
| Funds | csv format |
| Vendor records (not in the final load!) | csv format |
If you are migrating course reserves:
| Record type | Format |
|---|---|
| Course records | csv format |
Each campus is responsible for exporting their own data extracts from Millennium/Sierra. Data extracts are completed in Data Exchange (bibliographic records) and Create Lists (all other record types), and will be performed for each relevant record types for your campus.
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- Exporting a list of suppressed bib record numbers will walk you through creating a list of bib records that are currently suppressed in your ILS. This will show you how to export this list from your system in the format that you can then deliver to Ex Libris.
Exporting all bibliographic MARC records from your system will walk you through exporting your bibliographic record collection from your ILS. It will create a review file from bib records that contain something in the MARC 245 field in Create Lists and then export this review file in Data Exchange. Because exporting all bibliographic records from your system will create a very large file, this video will walk through creating multiple bibliographic export files so that the exports are each a manageable size. This results in around 5-15 bib export files that will then get delivered to Ex Libris after exporting them in mrc format from Data Exchange.
Exporting all other record types in CSV format. For all other record types (item, patron, checkin, order, vendor, courses, loans and requests), you will export these records directly from the Create Lists Export Records function. In this process you will choose which fields to export for each record type. You will also create Saved Exports so that you don't have to repeat the process of selecting every field that you wish to export repeatedly. This video will walk you through exporting item records, and this process can be followed for patron, checkin, order, vendor and course records. In addition, the same process will be followed to export current loans and requests.
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Information on the Voyager auto-extract process can be found here: http://knowledge.exlibrisgroup.com/@api/deki/files/39073/Voyager_to_Alma_AutoExtract_Migration.pdf.
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