2016 ACRL Survey | |||
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Library Collections | |||
Physical | Digital/Electronic | ||
40 | Books [title count] | ||
40a | Books [volume count] | ||
41 | Databases | ||
42 | Media | ||
43 | Serials | ||
44 | Total | Sum(40,42,43) | Sum(40,41,42,43) |
2015 IPEDS Survey | |||
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Library Collections | |||
Physical | Digital/Electronic | Total | |
Books | |||
Databases | |||
Media | |||
Total |
Alma Analytics strategies
Add Alma analytics strategies here. All ideas welcome–more than one strategy may be required to capture all data in all set-ups.
Question |
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Alma Analytics Strategy | Tested by | Comments | |
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Physical Books [title counts] (include government documents) (ACRL 2016 line 40, column (1)) Report physical book titles owned or leased by the library if individual titles are catalogued and/or searchable through the library catalog or discovery system. Exclude serials, microfilms, maps, nonprint materials, and uncatalogued items. Include music scores if searchable by title through the library catalog or discovery system. Include government documents that are accessible through the library's catalogs regardless of whether they are separately classified and/or shelved. "Cataloged" includes documents for which records are provided by the library or downloaded from other sources into the library's card or online catalogs. |
Notes: This will give you a count of unique titles in these material types that were not withdrawn at the time you ran the report and were added to the collection by the end of your fiscal year. Since titles withdrawn after the close of the fiscal year won't show up in the count, for best results run this report as close to the end of the fiscal year as possible. | ||
Physical Books, volume counts (ACRL 2016 line 40a, column (1)) (not asked on IPEDS) IPEDS discontinued the reporting of physical volume counts in 2016. ACRL understands that there is trend analysis value for this long-standing measure. Therefore, if available: | Alma out-of-the-box report: Shared Folders/Alma/Industry Statistics/Industry Statistics → Number of Objects → Physical Inventory Count (Total number of items broken down by material type) Click to open the report, then choose the appropriate material types from the dropdown and click Apply FInal report: Alternative method: Item count by library and location may be a helpful cross-reference if material types are inaccurate post-migration.
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Digital/Electronic Books (include government documents) (ACRL 2016 line 40, column (2)) Additional survey guidance:
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Alma out-of-the-box report: Shared Folders/Alma/Industry Statistics/Industry Statistics → Number of Objects → Electronic Inventory Count (Total number of portfolios broken down by material type)
Filter on Material Type = Books
This will give you a basic e-book portfolio count, but it isn't deduped and won't help with the DDA/PDA and OA exclusions.
Databases (
This query will give you a list of the number of unique e-book titles for which a portfolio was created prior to the end date of your fiscal year. Steps to build this query: Start at Shared → Community → Reports → Other → Abes 02c Number of reported e-book titles as of 31 December previous year Edit the Material Type filter value: choose Book from the dropdown Edit the Portfolio Creation Date filter: is less than or equal to the last date of the fiscal year (mm/dd/yyyy) Be sure to edit the title when you save the query. What this DOES: Give you a de-duped count of e-book titles added by a certain date. What this DOESN'T DO:
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Databases (ACRL 2016 line 41, column (2)) | |||
Physical Media (ACRL 2016 line 42, column (1)) Additional survey guidance:
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Notes: This will give you a count of unique titles in these material types that were not withdrawn at the time you ran the report and were added to the collection by the end of your fiscal year. Since titles withdrawn after the close of the fiscal year won't show up in the count, for best results run this report as close to the end of the fiscal year as possible. | ||
Digital/Electronic Media (ACRL 2016 line 42, column (2)) Additional survey guidance:
| This query is similar to the e-book title query and will give you a list of the number of unique titles in media material types for which a portfolio was created prior to the end date of your fiscal year. Steps to build this query: Start at Shared → Community → Reports → Other → Abes 02c Number of reported e-book titles as of 31 December previous year OR start with your own saved e-books query Edit the Material Type filter value: choose all appropriate formats: Map, Music, Visual Material* Edit the Portfolio Creation Date filter: is less than or equal to the last date of the fiscal year (mm/dd/yyyy) Be sure to edit the title when you save the query. *Computer file, Mixed media, and Unknown may also be appropriate–test results for your library by adding Bibliographic Details: Title and see what the report shows. What this DOES: Give you a de-duped count of electronic media titles added by a certain date. What this DOESN'T DO:
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Physical Serials (ACRL 2016 line 43, column (1)) Additional survey guidance:
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The formula in the Count column is COUNT(DISTINCT "Bibliographic Details"."Resource Type" by "Bibliographic Details"."MMS Id")
In layout, change the aggregation rule in the COUNT column to Sum, then move it to Sections. Hide MMS Id.
Notes: This will give you a count of unique titles in these material types that were not withdrawn at the time you ran the report and were added to the collection by the end of your fiscal year. Since titles withdrawn after the close of the fiscal year won't show up in the count, for best results run this report as close to the end of the fiscal year as possible. | |||
Digital/Electronic Serials (line 43, column (2)) | This query is similar to the e-book title query and will give you a list of the number of unique journal titles for which a portfolio was created prior to the end date of your fiscal year. OR start with your own saved e-books query Edit the Material Type filter value: choose Journal |