Versions Compared

Old Version 1

changes.mady.by.user Joseph Adkins (Unlicensed)

Saved on

compared with

New Version Current

changes.mady.by.user Joseph Adkins (Unlicensed)

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Date

Participants

Goals

  • Recap of ULMS Summer Meeting Group Meeting: What is best way to bring 16 week loan period idea to ULMS Steering and then to COLD?

  • Tip Bot content creation recap: https://docs.google.com/spreadsheets/d/1YeIumAWn6QsggPQDsim2gjrZwzXCkNqupr7B-KRSG2w/edit#gid=0 Are we ready to go live with TipBot?

  • CSU+ Item Condition Policy: Officially approved? One complaint was about communication and should be addressed. Print templates are 99% ready.

  • Lost CSU+ Items: How do we deal with books that never get returned but aren’t considered lost and paid?

  • Resource Sharing Completed Request Cleanup: How to do it and why.

  • Fiscal Year Statistics: Is Resource Sharing - Analytics & Assessment Joint Task Force still a thing? Not all stats (articles and some people’s ILLiad books) can be collected centrally so we still need a system-wide stats collection project. I think this project should be run out of I-SPIE TV Statistics Station with Natalya and Meghann (and even Nikki or anyone else who was/is on the RSA&AJTF if they want to be involved) running the number gathering and data presentation operations.

  • Workflow Profiles: Chris, Astra and Meghann were to explore this. Don’t know what came of it. A question came from an I-SPIEer using NCIP about their borrowing books languishing in Returned Item to Partner status. Is it possible to make a workflow profile for ILLian NCIP users that skips to a Completed status when returned in Alma?

  • Any other ideas if there is time. Feel free to add items to this agenda list if you have any.

Discussion topics

I-SPIE TV

Time

Item

Presenter

Notes

3:00

I-SPIE Recap

  • Strong Sentiment against disbanding I-SPIE

  • Discussions around improving communication between RSFC and I-SPIE towards parallel goals

  • Procedural disagreements towards development and establishment of some CSU+ Policies established by ULMS governance task force

3:05

3:30

Recap of ULMS Group Meeting

  • During the summer meeting customizing ALMA letter notifications was discussed. RSFC will look into customizing email notifications in ALMA. Review presentation from ELUNA conference that went over customizing campus letters.

  • Develop a training curriculum based off task that people would like to learn how to do.

3:10

16 week loan period

Joseph Adkins (Unlicensed)

  • Inspired by grassroots beginnings if I-SPIE’s Lunch Club

  • Take the open forum format and turn into a more robust publicly accessible. Similar to a TV show 90 mins long and 1 month AKA Wayne’s World of ILL

  • More structure, involve more ILL practitioners to contribute content and focus on topics that are of interest to ILL Staff.

  • Goal is to collaborate and generate action groups and peer to peer training with colleagues that are offsite

  • This platform will serve as the joint Platform for RSFC and I-SPIE to reduce fragmentation of I-SPIE in to various sub-committees. This will results into 3 Committees: RSFC, TV-Show Content Developers, and I-SPIE Conference Planning Action groups/task forces will result out of Needs identifies by these entities.

  • If we want to change our policies, this can serve as a platform for discussion, gather data, and advocate for our needs

  • Pros and Cons to recording this I-SPIE sections:

    • Pro: Can be accessible by individuals not able to attend live show

    • Con: May dissuade individuals to participate.

  • Need increased efforts to Invite/Include outside expertise

  • Because of natural overlaps between I-SPIE & RSFC, developing a charge for I-SPIE can be helpful to distinguish priorities of each entity and better allocate our people resources

  • Have an episode of CSU+ You on I-SPIE TV to get feedback from our community about extending the loan period for CSU+ items.

  • There is some confusion about loan periods for walk in patrons. How long is the loan period for walk in patrons? Does it vary campus to campus?

3:20

Tip Bot content

Joseph Adkins (Unlicensed)

  • Review and make improvements on tips that are listed so we can go live. We’ll be asking our colleagues for recommendations on other tips.

  • Add tip- Are people signed up for all the Listserves that we are using to communicate?

3:22

CSU+ Item Condition Policy

Joseph Adkins (Unlicensed)

  • Approved

Future

  • ! We will be going live with our new templates with the item condition box as soon as they are uploaded.

  • RSFC will be communicating with everyone through I-SPIE TV and

RSFC policy suggestions need to consider that some policies must be approved by COLD because they require approval from another entity on the campus

3:35

Automated Tip bot

Joseph Adkins (Unlicensed)

  • Tips would be scheduled and sent out bi-weekly (similar to Link+ Tip of the Week)

  • Joe tasks all RSFC Members to create 2 CSU+tip of the Week

  • Examples:

    • Unity will only create 4 Flip Cards per campus. Static Reminder to return bags and flip Cards

    • Reminders of I-SPIE TV

  • Can look into creating a Tip Bot Caricature

  • Meghann suggests Data Forum that can be shared through Tip Bot . Envisions an interactive platform. Confluence is not ideal because not everyone has access.

3:40

CSU+ Slip/Sticker

  • Item Condition Box will need to be updated to remove “Missing Pages” Condition

  • Joe will send a reminder about school spirit logos on templates

  • Templates will need to be uploaded to the server before the 8/8 ULMS Summer Meeting

4:00

8/8 RSFC Meeting

  • Conflicts with Summer Meeting , may need to be rescheduled to 8/1

Action items

  •  Joseph Adkins (Unlicensed) Joe Will update CSU+ slips to remove “Missing Pages” condition and will send last-call email with due date for Mascot/Logos

  • various other channels. RSFC will use these channels to inform/receive feedback from colleagues.

3:30

Lost CSU+ Items

Mallory DeBartolo (Unlicensed)

  • What should we do with items that haven't been returned after a certain amount of time? What is the time frame that we should be doing something about it? After 90 days items that are overdue are less likely to be returned.

  • Lost CSU+ items document that is posted on the wiki suggest that items that are overdue should be marked as “lost” after a particular time frame. Share with others that this information is posted on the wiki.

3:45

Resource Sharing Completed Request Cleanup: How to do it and why.

Mallory DeBartolo (Unlicensed)

  • Configure a job to run automatically. What is the end with our CSU+ request? Do we need to do anything to request once request reach a “Request Completed” status? What is the impact of the job?

  • Resource Sharing request clean up job

  • Get feedback from colleagues.

3:55

Fiscal Year Statistics

Joseph Adkins (Unlicensed)

4:05

I-SPIE TV

Mallory DeBartolo (Unlicensed) Joseph Adkins (Unlicensed)

  • Perhaps we should share with groups outside of access services.

Action items