...
The purpose of this document is to provide an overarching framework for the CSU and its member libraries as they engage in both individual and consortial collection development decision-making. While each member library tailors its own collection development and access strategies to best meet local institutional needs, the document complements local policies and practices based on the recognition of the value of the CSU shared collections and work.
A notification process needs to be established to notify libraries when contract negotiations have been finalized and access to e-resources has been renewed or opened up to all subcribed libraries.
(need process to notify outlined -is there a way to push the information out to libraries from Alma?)subscribed libraries.
Collection Development
ECC Acquisition and Selection
...
- ECC eResources start dates are usually July 1 or January1. (See Appendix A for current ECC renewal dates)
- SDLC contact eResource vendor for eResource pricing and license details
- SDLC negotiate eResource license
- SDLC verify budget availability
- SDLC forwards requisition with vendor license terms together with final negotiated pricing to CO Procurement for processing
- CSU Procurement creates an agreement/PO and submits to the vendor for signature
- Vendor returns agreement for CSU Procurement’s signature
- SDLC approves invoice and forwards invoice to CO Accounting for payment
- CREATE NEW PROCESS TO NOTIFY CO ERM MANAGER (Jessica Hartwigsen)
- SDLC Notifies the NZ admin.
- NZ Admin activates the new eResource collection to make it available for campuses.
...
- Opt-In e-Resources start dates are usually July 1 or January1. (See Appendix A for current ECC renewal dates)
- eResource is selected for campus consideration or is up for renewal
- SDLC starts the renewal process usually 3 months before a contract expires.
- SDLC contacts the vendor to request eResource pricing and license details.
- SDLC negotiate eResource license
- After pricing and the terms of the license are confirmed, a Subscription Memo (SEE ABOUT REPLACING MEMO NOTIFICATION PROCESS) is is sent to campuses via the EARMEMO listserv, with a copy to LIBDIR listserv.
- The Subscription Memo provides:
- A response deadline
- Subscription details
- Subscription pricing
- Rights and Restrictions
- Possible upgrades
- Commitment to renew or cancel
- For new eResources, SDLC will usually set up a trial of the new eResources on SDLC’s intranet site. To provide time for campuses to review and evaluated the new eResource, the trial period is usually set up for at least 30 days.
- Campuses interested in acquiring or renewing the eResource will then complete SDLC’s order form using the link provided.
- Upon receipt of campus responses, SDLC will review each response for any changes noted by campuses that may affect the price. Any changes in price to the campuses will be communicated to the affected campuses by SDLC and the affect campuses will be asked to recommit to the increased price.
- Campuses are usually given 2-3 weeks to respond to the Subscription Memo hosted in SurveyGismo in a survey format.
- If needed, SDLC and Vendor will negotiate the final details of the eResource agreement
- SDLC forwards requisition with terms/conditions together with final pricing to CO Procurement for processing
- CSU Procurement creates an agreement/PO and submits to the vendor for signature
- Vendor returns agreement for CSU Procurement’s signature
- SDLC approves invoice and forwards invoice to CO Accounting for payment
- CSU Accounting CPO campuses for their portion of the eResource costs
- CREATE PROCESS FOR NOTIFYING CO ERM MANAGER (Jessica Hartwigsen)
- Send notification to the NZ admin
- The NZ Admin activates the new eResource collection to make it available for campuses.
...