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Collection Development: The cooperative approach between EAR and SDLC for researching new e-resources, setting up trials, acquiring new shared e-resources will continue and will now also include at least two members of the Electronic Resources Management (ERM) Team to work with EAR.(NEED A POST-MIGRATION TEAM-DOESN'T NEED TO BE THE SAME MEMBERS). It is recommended the ERM Team, in conjunction with EAR, work with Analytics to generate reports displaying sufficient overlap of e-resources to acquire a new shared e-resource or provide data that may mitigate the removal of a shared e-resource from the ECC. (WORK ON HOW TO COMMUNICATION BETWEEN ALL GROUPS)
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- Opt-In e-Resources start dates are usually July 1 or January1. (See Appendix A for current ECC renewal dates)
- eResource is selected for campus consideration or is up for renewal
- SDLC starts the renewal process usually 3 months before a contract expires.
- SDLC contacts the vendor to request eResource pricing and license details.
- SDLC negotiate eResource license
- After pricing and the terms of the license are confirmed, a Subscription Memo (SEE ABOUT REPLACING MEMO NOTIFICATION PROCESS) is sent to campuses via the EARMEMO listserv, with a copy to LIBDIR listserv.
- The Subscription Memo provides:
- A response deadline
- Subscription details
- Subscription pricing
- Rights and Restrictions
- Possible upgrades
- Commitment to renew or cancel
- For new eResources, SDLC will usually set up a trial of the new eResources on SDLC’s intranet site. To provide time for campuses to review and evaluated the new eResource, the trial period is usually set up for at least 30 days.
- Campuses interested in acquiring or renewing the eResource will then complete SDLC’s order form using the link provided.
- Upon receipt of campus responses, SDLC will review each response for any changes noted by campuses that may affect the price. Any changes in price to the campuses will be communicated to the affected campuses by SDLC and the affect campuses will be asked to recommit to the increased price.
- Campuses are usually given 2-3 weeks to respond to the Subscription Memo hosted in SurveyGismo in a survey format.
- If needed, SDLC and Vendor will negotiate the final details of the eResource agreement
- SDLC forwards requisition with terms/conditions together with final pricing to CO Procurement for processing
- CSU Procurement creates an agreement/PO and submits to the vendor for signature
- Vendor returns agreement for CSU Procurement’s signature
- SDLC approves invoice and forwards invoice to CO Accounting for payment
- CSU Accounting CPO campuses for their portion of the eResource costs
- CREATE PROCESS FOR NOTIFYING CO ERM MANAGER (Jessica Hartwigsen)
- Jessica Hartwigsen activates the new eResource collection to make it available for campuses.
Goals and Objectives
Create a process of collaborative collection development using Alma and Analytics. Create recommendations for future acquisitions of items, such as e-journals and e-books using the Catalog and ERM policies. Process of acquiring new items will determine the type of ordering and activation and how analytics are used to determine which libraries may have acquired that item. Analytics should be used to determine if SDLC could negotiate on behalf of the libraries instead of libraries purchasing on their own.
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Appendix A
LIBRARY CONTRACTS
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