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Opt-In library educational eResources are eResources that are collectively acquired by multiple campus libraries through SDLC. This collaborative acquisition of library resources allows the CSU system of libraries to leverage their buying power and minimize their administrative expenses.
Policy Statement
Best practice recommendations
Collection Development
ECC Acquisition and Selection
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Selection of new Opt-In eResources for SDLC consideration may be initiated by EAR, campus library staff, or may be an unsolicited offer from eResource vendor. Like the eResources in the ECC, Opt-in eResources are centrally managed by SDLC.
Procedures in Alma
Collection Development
ECC Workflow – New Subscriptions and Renewals
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- Choose Central Office for library
- Choose Licenses under Acquisitions Infrastructure (under ALMA dropdown menu)
- Add License > Manually > Next
- License Type = Negotiation
- ----Name for license- JSTOR Arts & Science databases (pulled from SDLC license agreement?)
- -----Name license code – JSTOR
- Make changes and add start dates and signed dates to Summary tab
- ----Added signed on dates –info from the database agreement
- ----picked available names for Signed by (names from SDLC and ??? Need to be added)
- ----picked CSUCO for Licensor
- Save these changes
- Open up new License again
- Go to Negotiation Details tab
- Click on Add Member
- Click on Select Member > Choose SJSU as example (can pick more than one)-it is the library that is
- Click on Select
- Add in details for member- cost of the database subscription, renewal cycle and start/end date of license > Save record (COST OF DATABASE-WHAT HAPPENS WHEN IT ONE SINGLE FUND FOR ALL LIBRARIES?)
- Go to License Terms tab – add in terms of the license
- Save changes
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- Go to Repository to search for electronic collection (database name) under Resource Management
- Click on Alma drop down
- click on Repository search
- click on Community tab
- Find Electronic Collection > where Electronic Collection Name > contains <name of database>
- Locate the correct database and click on Order link
- Fill in Order details
- Purchase type = Electronic Collection Subscription
- PO Line Owner = Central Office
- Now Link the POL (Purchase Order Link) to the License > Click on the Create PO Line link
- Add in necessary details for POL
- Choose a License –pick a vendor record (JSTOR in this example)
- Choose Material Supplier –pick a vendor record (JSTOR in this example)
- Enter in List Price (not sure what amount this should be-whole price for JSTOR or smaller amount for each JSTOR database????)
- Then choose the ECC Fund
- Click Select
- Click on the FUND button to add the fund
- Enter in renewal dates
- Click Go
- Fix any alerts that may pop up
- Set up Group Settings
- Go to Group Tab
- Add library
- Save changes
[START OPT-IN PROCEDURES HERE]
(THERE IS A PROJECT WITH EX LIBRIS AND TWO 360 LIBRARIES TO MIGRATE LICENSE TERMS AND INFORMATION TO ALMA-WILL ADD MORE SHARED LICENSE INFORMATION HERE)
See how to Display Licenses Terms in View It tab
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Appendix A
LIBRARY CONTRACTS
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