Performing Fiscal Year Rollover for Ledgers and Purchase Order Lines.
First Rollover the Ledgers then rollover the Purchase Order Lines.
Step-by-step guide
- To rollover Ledgers go to: Acquisitions > Advanced Tools > Rollover Ledgers
- Alma will create a new fiscal year time period when you run Rollover Ledgers
- Choose Add Job
- If you want to move all Ledgers, choose All from the drop-down list or you can choose a specific ledger to move over to the new fiscal year
- in the NZ instance, there is only one ledger so "All" will work fine in this case
- Choose No for Create Allocation
- for the NZ instance, do this later and allocation funds in the ECC and Opt-in funds
- Choose Copy for Action
- Choose from the current FY to copy from
- Check Copy Notes
- If you want to move all Ledgers, choose All from the drop-down list or you can choose a specific ledger to move over to the new fiscal year
- Run the Job by choosing "Add and Close"
- Refresh the job to see it's progress
- Check to see that the completed successfully
- Did the correct number of ledgers and funds copy to the new FY? There will be summary at the bottom of the completed job.
- Now go to your Ledgers and Funds: Acquisitions > Acquisitions Infrastructure > Funds and Ledgers
- From the list of Facets, choose Active and the new Fiscal Year period
- To narrow it down further, you can choose Allocated Fund since a new monetary amount will need to be added the new Funds
- Edit the Funds
- Click on the Transactions tab
- Click on Allocate Funds
- Enter in an amount and click on Add Allocation Transaction
- Click on Confirm and then Save
- Do this for every Fund in the Ledger
- To rollover Purchase Order Lines: Acquisitions > Advanced Tools > Rollover PO Lines
Related articles
Rollover Ledgers YouTube Video