2018-11-05 Meeting notes

35min

Internal group

Renaldo

• Terminology

  • Institutional Repository

  • Digital library? (Digital archives?)

    • Is “archives” perhaps too narrow a term, since it includes special collections? Digital “library” is perhaps too broad?

    • “Digital collections and archives” chosen

• Draft message

  • Practitioners of IR and digital collections are different

  • Need to make sure those filling out the survey understand the distinctions between collection types (IR vs. digital collections) and single vs. separate repositories.

• Institution repository survey draft

  • Input from this will inform our discussion

  • Spending on staff and (non-centrally hosted) systems

  • User stories

    • Based on past surveys and user-gathering requirements from STIM and ScholarWorks IG

  • Suggestions:

    • Highlight difference -- e.g., want vs. need – in overlapping questions

    • Some of the questions use ranking instead of selection

    • Spell out acronyms

• Digital library survey draft

• Next steps

  • Feedback on questions before this Thursday, Nov. 8.

  • Send out survey Nov. 15

  • Complete report on survey before Winter Break

20min

External group

Dana

• Environmental scan of single system-wide repositories

  • Identified institutions from directory of open access repositories

    • None currently are using Samvera

    • Many using bepress, Islandora, DSpace

    • May want to talk to Oregon Digital

• Questions for external IR/DC

  • Titles of staff members that directly support the IR/DC

  • Level of required involvement from each participating institution

  • Name of platform, if proprietary are they considering moving to an open platform and, if so, which one

  • Total cost of operation

    • centrally funded positions

    • vendor support

    • other outsourced support

  • Cost to the institutions if cost is shared (average is fine)

  • Anything else they would like to share regarding value of central system

• Using Zoom for meetings rather than survey

• Looking to complete process and report before Winter Break