2018-02-09 Meeting Agenda & Notes

• Google doc on governance structure still open
• Will finish-up for COLD April meeting
• Looks like most people were locked out of doc
• Brandon will let Carlos know to change permissions

David Walker

brandon dudley (Unlicensed)

• What are people in this role doing now?
  • SLO & Fresno: Previous tasks distributed widely
  • Northridge: Some tasks like ongoing configurations, analytics may still be relevant
  • Focus more on integrations (using APIs)
• Do we need a Systems group in the ULMS structure?
  • Could be useful to task this group with a more systematic analysis of configuration settings
  • Lib-IT and current groups may not be sufficient to meet the communication needs here
  • Some of the needs here fall in-between working groups
  • Do we need a standing committee or task forces?
  • A support group (like Analytics) to other groups?  Or proactive in pursuing tasks?

brandon dudley (Unlicensed)

Rae Ann Stahl (Unlicensed)

Suzanna Conrad (Unlicensed)

• No limit on what can be submitted
  • Brandon collecting and submitting
  • Campuses can optionally submit themselves if they have an institutional subscription
• Next phase (March, April) will involve voting
  • First time through the process, so will see how it goes
  • Will develop a process to prioritize issues for voting
  • We have a consortium membership with a single set of votes
  • Campuses with institutional subscriptions also have votes
    • No mandate to vote for issues of systemwide interest 
    • Will be apprised of which topics are the most important to the CSU
      • Will want to put big chunks of votes toward a smaller number of requests to be effective
    • Can vote for enhancements they submitted themselves
    • If there are left-over votes they could be put toward the CSU issues
• Idea exchange also another avenue
  • Coordinate that too?
  • Also a content idea exchange

Committee updates

• Status on policy review
• How's ELUNA enhancement discussion?
• ULMS meeting topics?
• Training topics?

• Analytics
  • Looking at resource sharing statistics.
    • Difficult to confirm what, exactly, is being counted here.
    • May be close to a solution.
    • COLD is anxious to get these numbers
  • Training
    • EAR / Collection development folks asking for specific training
    • Some groups were not intimately involved in the migration and implementation
    • Others asking for lots of training in analytics
  •  Lauren at San Marcos is ramping up a data visualization task force
    • Exploring Tableau, Superset, APIs, etc.
    • More forward-looking than some of the other Analytics taskforces
• Discovery
  • Training
    • Back-office management
    • Pipes
    • Primo customizations ideas and best practices
  • Completed several large surveys
• Acq & ERM
  • Answering questions around GOBI and EDI
  • Giving presentations on the tech services meeting
    • Ordering from the NZ
    • Display logic – particularly interplay between IZ and NZ resources
      • Current functionality has limitations
  • What to put in an ELUNA enhancement?
    • having talked to Ex Libris directly, via ELUNA Consortia group, Idea Exchange, etc.
• Technical Services
  
  • Revising and reviewing the policies
    • e.g., display of subjects in Primo
    • Have not found major problems
  • Training
    • Continuing to hold weekly open forum
    • Two upcoming OCLC workshops
    • Looking at efficiencies
    • e.g., shelf-ready workflows
    • for systemwide meeting
  • Restore records job to undo problems from bound-widths
  • Merge and combine functionality
  • MARCIVE
  • Looking at tools created by Jeremy from SLO.
• Resoure Sharing
  • Finished tweaks to policies, up on Confluence with pending status
  • Focusing more on trainign and support now
  • A big online training planned for early next month
    • Statuses and general messages
    • What to do with general messages
  • Writting some workflow guides to fill holes in documentation
• Fulfillment
  • Have completed four workflow documents and put them on Confluence
  • The group has several more on the horizon and more should be uploaded soon.
  • Looking to get feedback from the larger Access Services group
    • Have placed a Comment Form on Confluence on the Fulfillment main page.
  • Did a training on Analytics last month that went well and received lots of positive feedback.
  • Focusing on updating policies and coming up with new policies.
  • Also focused on benchmark statistics and using Analytics to get these statistics.
  • Continuing to do training once a month at the Fulfillment Open Forums

• Appreciate everyones work to get that together
• Suzanna and Rae Ann will be meeting with Alice, Brandon, and David
• Will put together a list of which trainings are best to do in-person, with Ex Libris, etc.
• Not certain if we need a survey or other instrument to gather feedback
• Training itself scheduled for mid-July
  • Will need to narrow that down.