Pilot project

Owned by David Walker
Last updated: Feb 01, 2023
1 min read

Meeting Minutes

Vanguard campuses

Campus

Project manager / contact

Campus

Project manager / contact

Channel Islands

Elizabeth Blackwood

Dominguez Hills

Yoko Okunishi

Los Angeles

Jamie Zeffery

Northridge

Steve Kutay

San Marcos

Carmen Mitchell

Sonoma

Julie Dinkins

Tasks

Export metadata from your current repository as a spreadsheet and upload to Box. May 6, 2022
Export representative sample of records with files and upload to Box. May 6, 2022
Complete initial metadata crosswalk May 27, 2022
Complete initial testing of the pilot system Jul 11, 2022
Complete second round of testing of the pilot system Aug 8, 2022

 

Project outline

Date

Chancellor’s Office

Project Managers

Date

Chancellor’s Office

Project Managers

May

  • Export full metadata

    • to Metadata task force

    • records

    • controlled vocabularies?

  • Identify test collection / records

    • export to CO

    • including files

  • Configure initial metadata crosswalk

June-
July

  • Import test collections

  • Develop basic branding, design, and labels

  • Additional system configuration

  • Try out test system

    • (DAWG to specify)

    • search and view records / files

    • new submissions

    • organizing records / collections

    • review migrated data

  • Report bugs

    • to CO

  • Report any missing functionality

    • to DAWG

    • use Hyrax assessment report as baseline

August

  • Configure controlled vocabularies

  • Update metadata schema

    • from Metadata task force

  • Discuss workflows

  • Update metadata crosswalk

August

Report to DRC / COLD
(DAWG to work on)

 

Meeting schedule

April 25 – project kick off

May 9 – check in

June 13 – start testing

July 11 – check in

August 8 – finish testing, start metadata update, start report

August 15 – check in

September 5 – finish all work