Minutes

Presenter

Topic

Time

Minutes/Notes

45

Lunch

12:00

15

Welcome and Brief Campus Update

12:45

Amy welcomed us and gave a description of the new makerspace and the corporate partnerships that made it possible.

Scott welcome to Rick Robison, representing CSU Maritime as Interim Dean.

5

Del

Approve minutes - December 2022 meeting

1:05

https://calstate.atlassian.net/wiki/spaces/COLD/pages/2691530758

Approved

55

Standing Committee Reports:
Amy Kautzman (SRDC liaison); Scott Walter (Student Success liaison); Cyril Oberlander (STIM Chair); Brandon Dudley (ULMS liaison); Tracey Mayfield (ScholCom); David Walker (DigRePo)

1:05-2:00

Discussion in addition to submitted reports:

SRDC (Amy) – We may need to strategize subscriptions and possibility cancel some individual subscriptions to get a package deal.  Note there are ongoing discussions on streaming media.

Student success (Scott) – Next step will look at reorganizing; response plan prioritization.

UMLS (Brandon and David) – response from Ex Libris to satisfaction survey; series scheduled in early March on data quality in network zone.   We need to see more benefit demonstrated.  There are consortial groups via ELUNA.  We may be the only group engaging with Ex Libris on user satisfaction.  Note ELUNA is in LA this year but it’s during COLD, maybe we could have a discussion adjacent to the COLD meeting.

Scholarly Communication (Tracey) We could add new members; we are down three

ULMS (David) – Rapido evaluation year one report May, year two final recommendation . Tactical/Strategic. Use analysis staff, student feedback.   ILLiad replacement will need to happen.  Rapido could contribute to statewide resource sharing

15

David Walker

Update on ULMS and Digital Archives (David)

2:00

Open

Also includes Digital Repositories update

For Alma, looking at 3 year renewal (because we had a one year during pandemic) trying to get better pricing for a longer period.

Rapido evaluation year one report May, year two final recommendation . Tactical/Strategic. Use analysis staff, student feedback.   ILLiad replacement will need to happen.  Rapido could contribute to statewide resource sharing.

10

Ann Roll

Goals and Parameters for Shared Agreements

2:15

15

Mike Meth

COLD Communications WG Update

2:30

Mike reviewed a number of options for slack, teams, or various chat implementations.  Mike proposed a slack instance to try out.  Mike will set up and send everyone invites.

15

BREAK

2:45

30

Leslie Kennedy

Budget Planning for CO Staff Positions

3:00

Systems office positions two positions salary/benefits $249K.  See March 2019 minutes for formulas

30

Ron Rodriguez

Strategic Planning Update

3:30

Next step: guiding document for proposals from consultants

10

Provost update

4:00

Reduced appropriations for campuses not meeting enrollment targets expected.  Staff unions/open bids for salary increases.  Chancellor search in progress.    GE discussion; while focus is on enrollment & marketing at moment GE is still in the background

50

Deans' Hour

4:10

30

Optional Tour of Sac State Library

5:00

60

Breakfast

8:00

15

Sandra Bozarth

DEI Retreat Survey

9:00

Open

TF met twice, survey.  65% supporting a COLD DEI retreat.  Should we wait until the strategic plan is completed?  Discussions will continue with strategic plan process in mind.

15

Amy Kautzman

Collaboration on California State Documents Initiative

9:15

Amy described SacState process for searching for CA gov docs and adding records to network zone and how we could share the work.  Concerns about link rot/regular link checking and follow up when the link has disappeared without replacement.  State library doesn’t see itself as being responsible for this.  Should we share?  Discussion about collaboration beyond the CSUs.   Next steps – Amy will talk to state library and UCs and bring back to us.

30

Mike Meth & Scott Walter

Update on COLD Exec Meeting with CCRO Exec and Collaboration on Research Data Services

9:30

COLD Executive met with CCRO executive committee on potential opportunities in data services. CSUF, SJSU, CSULA, Sac State research represented. Discussion topics included:

o   the ORCID pilot

o   Pivot

o   open access

o   central funding

o   coordination of a CSU press

o   data visualization

o   the impact of campus becoming R2

o   how to identify projects across campuses

o   how to show value of investment in libraries/research

o   transformative agreements

o   Should COLD Executive Committee and CCRO Executive Committee meet regularly? 

·         Ann reminds us that our subscriptions rates often go up when an institution moves up in Carnegie classification

·         This first meeting was a brainstorm session

Discussion: ORCID is a good example because it required collaboration/communication with libraries, IT, and research. that there’s a lot of interest  approaches to staffing, technology.   Mark made the point that it’s a specialize skill set that will grow into a more generalized skill.  Do we look into a data repository?  We have a space in SW? Yes but it’s not infinite.

Pat shared experience at Pomona, who has a data librarian.  Not enough volume for a full time data management librarian.  Suggests describing level of services. John mentioned data from government projects, complex because some will have legal deposit requirements and some will be sensitive and not sharable.  John pointed out faculty awareness of requirements are not there.  Mike asked how we keep it moving.  Andriana mentioned a data literacy structure at SLO.

How do we keep moving forward? White paper/writing into strategic planning. There really should be interest from grant-funding bodies to support this. 

Next Steps: post a call for who wants to spend more time on this conversation.  This group should be tasked with a survey to find out what data needs are.   

30

John Wenzler

Access to Assigned Texts in Courses

10:00

John described student-initiated textbook program at CSUEB, but discussed challenges including supplemental access and rising costs.  Have moved most of the funding to streaming video.  John asked what others are doing.

Discussion of whether or not students are using textbooks program.  Anecdotal – circ down in places where students aren’t coming to campus.  But some, the program is popular.  It’s an equity issue.  Pat: affordable learning but with eye to not cutting into bookstore.  Ecopies purchased, if print, one copy is purchased.  Some have used HEERF funding for this.

15

Pat Hawthorne

Library - Bookstore Partnerships on Equitable Access Programs

10:45

This discussion flowed from the above item. Concern about bookstore relations and opt-out rather than opt-in.  

Relation to equitable access model.  Issues with language “equitable”

More conversations about various usage, streaming video demand.

45

Open Discussion

11:00

Lunch

11:45