Background
A semester long loan period facilitates the needs of students who require library materials for research and study. Undergraduate students often require items for semester long research projects and Graduate students generally require research material throughout a semester and often have multiple items checked out concurrently. The automatic renewal will carry the loan period to the end of a semester and relieve staff of having to deal with issues relating to unsuccessful renewal attempts. Students will no longer have to remember to renew their material mid-semester. Checked out items can be requested through Resource Sharing. Longer loan periods also mean more items are off of the shelves, meaning there is more shelf space available for newer items. We understand that some campuses may have more generous loan periods, and for those campuses that do, we are not recommending you limit access.
Policy Statement
For all students (both undergraduate and graduate) set the following loan periods for all regular circulating main stack items:
- For Campuses on Semester System: 16 week minimum total checkout (8 weeks with 1 auto renewal)
- For Campuses on Quarter System: 12 week minimum total checkout (6 weeks with 1 auto renewal)
Best practice recommendations
Procedures in Alma
.
Action log
| Section | Point Person | Expected Completion Date | Last action taken | Next action required |
|---|---|---|---|---|
Articulate the need for the policy (background) |
| |||
Create a Policy Statement |
| |||
Identify and create best practice recommendations |
| |||
Where applicable, identify and write up procedures in Alma |
| |||
| Approved by COLD |
| COLD approved a minimum one semester/quarter loan period for students | Working group will need to document setup of Terms of Use to make this change |
Tasks to be completed
- Type your task here, using "@" to assign to a user and "//" to select a due date