Fiscal Year Rollover

Performing Fiscal Year Rollover for Ledgers and Purchase Order Lines.

First Rollover the Ledgers then rollover the Purchase Order Lines.

Step-by-step guide

To rollover Ledgers go to: Acquisitions > Advanced Tools > Rollover Ledgers
1. Alma will create a new fiscal year time period when you run Rollover Ledgers
Choose Add Job
1. If you want to move all Ledgers, choose All from the drop-down list or you can choose a specific ledger to move over to the new fiscal year
  1. in the NZ instance, there is only one ledger so "All" will work fine in this case
2. Choose No for Create Allocation
  1. for the NZ instance, do this later and allocation funds in the ECC and Opt-in funds
3. Choose Copy for Action
4. Choose from the current FY to copy from
5. Check Copy Notes
Run the Job by choosing "Add and Close"
Refresh the job to see it's progress
Check to see that the completed successfully
1. Did the correct number of ledgers and funds copy to the new FY? There will be summary at the bottom of the completed job.
Now go to your Ledgers and Funds: Acquisitions > Acquisitions Infrastructure > Funds and Ledgers
From the list of Facets, choose Active and the new Fiscal Year period
1. To narrow it down further, you can choose Allocated Fund since a new monetary amount will need to be added the new Funds
Edit the Funds
1. Click on the Transactions tab
2. Click on Allocate Funds
3. Enter in an amount and click on Add Allocation Transaction
4. Click on Confirm and then Save
5. Do this for every Fund in the Ledger

Ensure that the ensuing fiscal period exists and that the relevant funds and ledgers are active before performing a PO line rollover.