When the CSU migrated to Alma and started CSU+ there was no Printouts Queue and all printing needed to be sent to the printer through an email letter. Complications with this workflow led to the creation of CleanSlips by Jeremy Hobbs who worked at Cal Poly San Luis Obispo at the time. To use CleanSlips, CSU staff downloaded an Excel file from Alma with the necessary data and uploaded the file to the CleanSlips program or website. CleanSlips would then generate the Pull Slip/Book Band or Sticker labels. Recent updates to Alma has made the ability to print these slips in the Printouts Queue using Alma Letters. This workflow reduces the amount of steps needed for printing and adds scannable barcodes for Rapido workflows. Before setting up the Alma Letters you might want to set up the Printouts Queue.

There are three Letters in Alma that can be configured for Alma printing. The Ful Incoming Slip Letter generates pull slips/book bands and sticker labels. The Resource Sharing Shipping Slip Letter generates a shipping label to send a book to the borrowing library. Lastly the Ful Resource Request Slip Letter generates the Letter for the borrowing library to add a book band when receiving a book from outside the CSU.

Ful Incoming Slip Letter

The Ful Incoming Slip Letter is the letter used when printing Rapido lending requests at the Being Processed status. This is the status requests will be at when they arrive at the lending library and need to be pulled from the library shelves. To edit the letter go to Configuration → General → Letters → Letters Configuration and search for Ful Incoming Slip Letter.

Labels

By default there is no label for the book title in this letter. To add the label you can rename the Description to a Code that isn’t used in the final version of the letter. I recommend updating the “my_id” Code to say “Title” in the description.

Template

Most of the changes to the XML code are made on the Template tab. Changes to the XML include fixing broken code for the External ID barcode, adding a return label for the borrowing library to use, and reordering the fields. Before you update the code it is always a good idea to save a backup of the original code. After creating a backup replace the existing code with either the Pull Slip/Book Band XSL or the Sticker XSL.

Examples

Here are a few examples of the stickers and pullslip/bookband as they are currently configured. If you need additional configurations please contact the Resource Sharing Manager to discuss updates.

Resource Sharing Shipping Slip Letter

The Resource Sharing Shipping Letter is used to generate a shipping label from your library to the borrowing library. This prints for items with a status of Shipped Physically To edit the letter go to Configuration → General → Letters → Letters Configuration and search for Resource Sharing Shipping Slip Letter.

Before you update the code it is always a good idea to save a backup of the original code. After creating a backup replace the existing code with the following XSL.

Example

Here is an example of the shipping label created by this letter. If you need additional configurations please contact the Resource Sharing Manager to discuss updates.

Ful Resource Request Slip Letter

The Ful Resource Request Slip Letter is used to generate a book band to place around incoming borrowing requests for the hold shelf. While we can make the local CSU+ letters work as book bands within the CSU we cannot control what the slips from Lending libraries outside the CSU look like. This slip ensures the patron name, book title, and any notes are clearly visible on the book.

Example

Here is an example of the Borrowing Book Band created by this letter. If you need additional configurations please contact the Resource Sharing Manager to discuss updates.