Skip to end of metadata
Go to start of metadata
You are viewing an old version of this page. View the current version.
Compare with Current
View Page History
« Previous
Version 8
Next »
- ACRL and IPEDS information
- Includes deadlines and links to survey sites
- Training Resources
- Start here! - includes documentation and tutorials for Alma Analytics and more
- Contact the Assessment & Analytics group for specific needs
- Shared Reports
- Analytics Catalog: go to Shared Folder/Community/Reports/Institutions/CalState/Assessment and Analytics/ACRL_IPEDS
- Copy the report to your local folder
- Reports will be set up as much as possible, but may require customization depending on local practices
- Other information
- As always, many survey questions will require data from outside of Alma (staffing, services, etc.)
Expenses (Q. 01-31)
- Staffing Types, FTEs, and Expenses (Q. 01-09)
- Answerable using Alma Analytics? NO
- Use campus accounting and HR systems as normal
- Expenses (Exclude Staff) (Q. 20-31)
- Materials / Services Expenses (Q. 20-23)
- One-time purchases of books, serial back-files, and other materials (Q. 20)
- E-books (if available) (Q. 20a)
- Ongoing commitments to subscriptions (Q. 21)
- E-books (if available) (Q. 21a)
- E-journals (if available) (Q. 21b)
- Answerable using Alma Analytics? Next year: Basic level for 20 & 21; 20a, 21a, and 21b also possible if use specific POL types
- Don't forget to manually add in CO spend on behalf of campuses (ECC)
- All other materials/service cost (Q. 22)
- ILL costs for materials
- Pay-per-view article transactions (e.g. Get It Now)
- Short-term loans as part of a Patron-Driven Acquisition (PDA) or Demand-Driven Acquisition (DDA) program
- RefWorks, EndNote and similar services
- Do not include postage or courier fees or the costs of bibliographic utilities associated with ILL (count as other expenses in line 25)
- Operations and Maintenance Expenses (Q. 24-27)
- Preservation services (Q. 24)
- Include binding, rebinding, and other conservation services
- All other operations and maintenance services (Q. 25)
- All other expenses (exclude only expenses for new buildings and building renovations)
- Don't forget to add in the CO spend on behalf of campuses (services such as QuestionPoint)
Collections (Q. 40-44)
- Library Collections
- Physical Books (include government documents)
- Answerable using Alma Analytics? YES
- Digital/Electronic Books (include government documents)
- Answerable using Alma Analytics? YES
- Books [volume count]
- Answerable using Alma Analytics? YES
- Warning: Alma will only count number of item records. Journal volumes or other incompletely barcoded collections may be undercounted.
- Digital/Electronic Databases (Q. 41)
- Licensed databases and collections
- Count using E-Collections activated in Alma (both IZ and NZ-shared) and your A-Z list as appropriate
- Count all of the following: locally licensed databases, SDLC opt-ins, ECC databases
- Answerable using Alma Analytics? Partially
- Physical Media
- Answerable using Alma Analytics? YES
- Digital/Electronic Media
- Answerable using Alma Analytics? YES
- Physical Serials
- Answerable using Alma Analytics? YES
- Digital/Electronic Serials
- Answerable using Alma Analytics? YES
Institutional Repositories (Q. 50-51)
- Items contributed, Item usage
- Answerable using Alma Analytics? NO
Library Circulation / Usage (Q. 60-63)
- Library Circulation / Usage
- Total Physical Circulation
- Total Digital/Electronic Circulation or Usage
- E-book usage
- E-serials usage
- Transactions, Consultations, Virtual Reference Services
- Answerable using Alma Analytics? NO
Locations (Q. 68)
- Answerable using Alma Analytics? NO
- Number of branch and independent libraries–not the same as Alma locations/libraries
- Answerable using Alma Analytics? NO
Hours (Q. 72)
- Answerable using Alma Analytics? NO
Gate Counts (Q. 73-74)
- Answerable using Alma Analytics? NO
Interlibrary Loan Services (Q. 80-82)
- Total interlibrary loans and documents provided to other libraries (Q. 81)
- Answerable using Alma Analytics? NO for 2016-17. Partial (CSU+) for 2017-18 and beyond.
- ILL-01 Returnable: starting next year, include CSU+ lending transactions here, as well as all other physical lending. Analytics report will be available for CSU+.
- ILL-02 Non-returnable: count as usual
- Total interlibrary loans and documents received (Q. 82)
- Answerable using Alma Analytics? NO for 2016-17. Partial (CSU+) for 2017-18 and beyond.
- ILL-03 Returnable: starting next year, include CSU+ borrowing transactions here, as well as all other physical borrowing. Analytics report will be available for CSU+.
- ILL-04 Non-returnable: count as usual
- Note for institutions using short-term loans (STL) as part of a Patron-Driven Acquisition (PDA) or Demand-Driven Acquisition (DDA) program: include STL in your count of non-returnable borrowing transactions.
Student Enrollment
- Answerable using Alma Analytics? NO
- Consult your campus office of Institutional Research and the Common Data Set
- FTE is based on credit hours in a 12-month period (for semester schools, 30 = 1 undergrad; 24 = 1 grad)