Ex Libris Repository Searches and how to save sets
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Some helpful queries/search sets libraries have been using to locate specific groups of records.
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Information about NZ search results (What am I looking at?):
*Keyword/Title searches in the NZ vs e-collection/e-portfolio & the label display:
The way it was explained to me by Ex Libris was that if it states Held By, it is coming from the IZ (if you see My Institution listed then it is available in your library’s IZ). If it is Availability: Electronic Version, it is coming from the NZ. All active e-collections will appear (shared and not shared).
To see the Available For label and what your library is sharing, then you will need to do an electronic portfolio search for the title. Available For is electronic portfolios and collections only.
I highly recommend searching by e-collection or e-portfolio to see which shared e-collections are available specifically for your library. You can narrow down the results to just your institution using the Collection Available For or Available For facet on the left.
More information on Electronic Collection and Portfolio search indexes. The Available For index is only searched during e-collection and e-portfolios searches.
Recommended Search for e-Resources in the NZ:
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Repository Search from Alma Drop-down menu: Find Physical Titles > Click on Advanced Search > Add Condition > Under All titles choose Is Linked > equals NO > ADD Condition > Under All Titles Other System # > starts with OCLC
Results: All Titles where All titles (Is linked equals "No" and Other System Number starts with "oclc")
Complete list of shared resources for your library in the NZ. Should match up the Merged Target list for SFX.
Do a Repository Search > Find Electronic Collection > click Advanced Search > Add Condition > check Collection Available Only For in Electronic Collection section > click on Add Condition button > equals > Choose Campus
This will list the active e-collections for your library. This may be easier to compare to SFX to see what migrated.
If you are comparing with the merged targets list: First change the Alma results Primary sort order from Rank to Collection name - Asc
Be aware the the target names in SFX may be slightly different than those appearing in Alma, which affects the order on the two lists.
- If you want to weed out the OA e-collections to look at only subscribed collections first, Add Condition to the query: Change Query > Electronic collection > Free then add the condition and choose Not Free in dropdown and then click Go.
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