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Table of Contents
Ordering Opt-in electronic collections in the NZ
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The NZ is populated with the following types of electronic resource records:
1. Full bibliographic provider-neutral records from OCLC for: Databases (i.e., Web of Science; does not contain portfolios) and Collection-Level (i.e., Academic Search Complete; contains portfolios) - Please refer to: Provider-Neutral Records & Use of Database-Level Records. (Note: Bibliographic records from OCLC do not make the distinction based on the terminology in Alma “Databases” (A&I databases) vs. Collection (full text).)
2. CZ Descriptive records for collection-level records. Current policies require that these descriptive and collection-level records (CZ bib records for e-collections) be suppressed in the NZ. These records should never be activated (remain suppressed) for Primo AND orders should not be attached to these records. Please see: CKB Descriptive Records for Shared Electronic Collections.
Examples of e-collections, descriptive records (CZ bib records for collection-level records), OCLC bib record for collection-level records, and OCLC bib records for database-level records:
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Figure 4 OCLC bib record in the NZ for a database (A&I database). Can attach orders to this record but use NZ e-collection record for the A&I database when possible.
Ordering Opt-in Electronic Collections (negotiated via SDLC or Locally):
- If your library negotiated for an Opt-in through SDLC, attach the old order to/or create a new order from the NZ electronic collection (contains portfolios). Search for electronic collections using the Repository search for Electronic Collection > Electronic Collection Name
- If your library did not negotiate for the Opt-in through SDLC but shares that e-collection in the NZ, attach the old order to/or create a new order from the OCLC provider-neutral record or corresponding OCLC record in the NZ (see steps below).
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Display of collection-level record in Primo:
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Reminder: Use pn record in NZ for “integrating resources” if one exists to avoid adding duplicate records. Report duplicate records to NZ troubleshooting team.
References:
- CKB Descriptive Records for Shared Electronic Collections
- Provider-Neutral Records & Use of Database-Level Records
- Acq FAQ (#2 Attaching Orders)
- Acquisitions policy for ordering from the NZ.
- Introduction to Alma Inventory
- Search Indexes (what fields are being searched -Electronic Collection vs All Titles)
- NZ Problem Reporting forms
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