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Reviewed and Revised by ERM Committee
Revision Date

*New site for Queries located under Acquisitions and ERM How-to section.

Ex Libris Repository Searches and how to save sets

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    • Repository Search from Alma Drop-down menu: Find Physical Titles > Click on Advanced Search > Add Condition > Under All titles choose Is Linked  > equals NO > ADD Condition >  Under All Titles Other System # >  starts with OCLC

      • Results: All Titles where All titles (Is linked equals "No" and Other System Number starts with "oclc")

Complete list of shared resources for your library in the NZ.  Should match up the Merged Target list for SFX.

    • Do a Repository Search > Find Electronic Collection > click Advanced Search > Add Condition > check Collection Available Only For  in Electronic Collection section > click on Add Condition button > equals > Choose Campus

      • This will list the active e-collections for your library.  This may be easier to compare to SFX to see what migrated.

      • If you are comparing with the merged targets list: First change the Alma results Primary sort order from Rank to Collection name - Asc

      • Be aware the the target names in SFX may be slightly different than those appearing in Alma, which affects the order on the two lists.

      • If you want to weed out the OA e-collections to look at only subscribed collections first, Add Condition to the query: Change Query > Electronic collection > Free then add the condition and choose Not Free in dropdown and then click Go.

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  • List of Opt-in’s in NZ:
    • *Electronic Collections where Electronic Collection (Internal Description (Electronic Collection) contains keywords "Opt-in")
  • List of Opt-in’s in NZ for  a specific library:
    • * Electronic Collections where Electronic Collection (Internal Description (Electronic Collection) contains keywords "Opt-in" and Collection available only for equals "LIBRARY_NAME"))
  • List of Database-only in NZ:
    • *Electronic Collections where Electronic Collection (Electronic collection Type equals "Database")
  • List of Database-only and Collection “Available For” your library in the NZ:
    • *Electronic Collections where Electronic Collection (Electronic collection Type equals "Database" and Collection available only for equals "LIBRARY_NAME")
  • List of Database-only and Interface Name in NZ:
    • *Electronic Collections where Electronic Collection (Electronic collection Type equals "Database" and Interface Name contains keywords "engineering village")
      • or
    • *Electronic Collections where Electronic Collection (Electronic collection Type equals "Database" and Interface Name contains keywords "ebscohost") 
  • List of Opt-in’s and Interface name in NZ:
    • *Electronic Collections where Electronic Collection (Interface Name contains keywords "ebscohost" and Internal Description (Electronic Collection) contains keywords "Opt-in")
  • List of Shared Resources See the A&I tab for list of Citation-only/Database-only e-collections that can be ordered from the NZ.

 

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Alma Searches: 

  • Electronic Collections and Electronic Portfolios search the COLLECTION fields. 
  • All Titles, Physical Titles and Electronic Titles search the BIB RECORD fields.

Alma Searchable Fields – for Electronic Collections

Alma Searchable Fields - for Ex Libris All Titles and Electronic Titles

Ex Libris statement:  All of the "titles" search types search the bib record. The difference between "All titles" and "Electronic titles" (and "Physical titles") is that "All titles" searches all bib records (including those with electronic inventory, physical inventory, and no inventory at all). "Electronic titles" searches all bib records with electronic inventory. 

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