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Brian Moore (Unlicensed) (SDSU), Laura Krier (Unlicensed) (SSU), brandon dudley (Unlicensed) (CO), Heather L. Cribbs (Unlicensed) (CSUB), Natasha Allen (Unlicensed) (SJSU), Tracy Gilmore(CSULB), Peggy Lau (Unlicensed) (CSUEB)

Agenda/Discussion

Communication

  • Slack is the primary method of communication.
  • Also a mailto link to email the group on the ULMS Analytics & Reporting wikipage. 
  • There is also a ulms-analytics mailing list.

Summer ULMS meeting

  • There are several open labs scheduled; can committee members planning to attend the meeting host/participate? 
10:00 a.m. - 11:15 a.m.
11:30 a.m. - 12:45 p.m.
1:45 p.m.- 3:00 p.m.
3:15 p.m. - 4:30 p.m.
Fulfillment & Resource Sharing Lab
Group mtg.
Resource Management/Acquisitions
ERM
  • Also a group meeting scheduled, but may not be needed if not enough people attend the meeting.

Current issues:

  • The E-Inventory "Available for Group Members" dimension is unstable and repeatedly breaks (every odd-numbered month). Ex Libris is aware and has promised a fix this summer. Currently not working. 

Ongoing tasks: 

  • Monthly archiving of the Calstate folder (/Shared Folders/Community/Reports/Institutions/CalState) within the Community folder in Analytics. Community folder is unstable; things frequently disappear or are edited. Brian creates an archive every month. 
  • There was a meeting with Ex Libris at ELUNA where the issue of capacity in Network Zone analytics was raised. We're gathering use cases and instances of reports that don't run or that time out in the /shared/California State University Network/Uses Cases for Consortia Reports folder. 
  • We've created toolkits for ACRL stats, as well as a Collection Development toolkit.

/Shared Folders/Community/Reports/Institutions/CalState/ACRL IPEDs Official ULMS folder/Run in the IZ

/Shared Folders/Community/Reports/Institutions/CalState/ACRL IPEDs Official ULMS folder/Run in the NZ

/Shared Folders/Community/Reports/Institutions/CalState/Assessment and Analytics/Collection Development Toolkit for the IZ

/Shared Folders/Community/Reports/Institutions/CalState/Assessment and Analytics/Collection Development Toolkit for the NZ

We may need to make changes to ACRL reports if ACRL makes changes to data they are requesting. Ongoing curation of these reports is part of our charge. 

Question about whether reports need to be run in July to capture volume counts at the appropriate time? At this point, yes they do. 

Should we send reminders to people to do this? 

Is it possible to modify the reports to an include a "creation date < July 1" filter? Might be possible; might be worth reviewing the reports. 

Best Practices document: This has been an ongoing project, and we'd like to continue to develop it. Includes things like privacy recommendations, retention policy recommendations, etc. 

Members should review this document before the next meeting to see if they have other ideas for additions, etc. 

There is a link for Useful code snippets and functions to use in Analytics on the wiki. This document lives on Brian Moore's google drive but is freely available via the ULMS link. Code snippets are added from various ELUNA presentations, with links to the presentation.

Steering Committee

  • There is a new chair of the Steering Committee, John Wenzler. There is interest in starting to look more strategically at what we can do, rather than continuing to develop policies and procedures. What might this look like for our working group? 

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June 12, 2019

Attendees

Nikki DeMoville (CPSLO), Brandon Dudley, (CO), Amanda Grombly (CSUB), Lauren Magnuson (CSUSM), Brian Moore (SDSU), Tracy Gilmore (CSULB), Peggy Lau (CSUEB), Karen Schlesser (SJSU)

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